February 15, 2000
Dear Colleague,
On November 29, 1999, the President signed the Fiscal Year (FY) 2000 budget which included an
appropriation for the Civil Legal Assistance Discretionary Grant Program (CLA). Due to the significant
number of existing CLA grantees and limited funding, the Violence Against Women Office (VAWO) can
provide continuation support to some FY 1998 and FY 1999 grantees that have successfully implemented
the goals and purposes of the CLA Program. VAWO also intends to fund a modest number of new
applicants for FY 2000. Submission of an application does not guarantee continuation funding.
This year the Office of Justice Programs (OJP) requires you to submit your application for funding
through the new OJP user friendly Grants Management System (GMS). Access through the Internet to
this online application system will expedite and streamline the receipt, review, and processing of your
request for funding.
In FY 1999, GMS was implemented as a pilot project for optional electronic submission of
applications for funding from the OJP program offices including the Corrections Program Office, Drug
Courts Program Office, Executive Office for Weed and Seed, Office for State and Local Domestic
Preparedness Support, and VAWO. In FY 2000, all applications for OJP Program Office funding will
only be accepted electronically through GMS.
Please use the enclosed application guidelines to assist you in preparing your new or continuation
application. Applications must be submitted to OJP electronically through the GMS no later than April 3,
2000, however, to accommodate those grantees whose project periods end in March, VAWO will
immediately be accepting GMS electronic submission of applications. Please be advised that it will take
at least four weeks from the time we receive your application to process your award.
To learn how to begin your online application process, please see the Quick-Start Guide to Using
GMS in the enclosed package. A toll-free telephone number has been established for you to receive
technical assistance as you work through the online application process, 1-888-549-9901.
You may contact VAWO at 202-307-6026 if you have any questions. We look forward to
receiving your application.
Bonnie Campbell, Director
Violence Against Women Office
OJP
Domestic Violence
Victims' Civil
Legal Assistance
Grants
Fiscal Year 2000
Application &
Program Guidelines
Letter of Intent
Deadline: March 1, 2000
Application
Deadline: April 3, 2000
U.S. Department of Justice
Office of Justice Programs
810 Seventh Street, N.W.
Washington, D.C. 20531
Janet Reno
Attorney General
U.S. Department of Justice
Daniel Marcus
Acting Associate Attorney General
Laurie Robinson
Assistant Attorney General
No‰l Brennan
Deputy Assistant Attorney General
Bonnie J. Campbell
Director
Violence Against Women Office
Office of Justice Programs
World Wide Web Homepage:
http://www.ojp.usdoj.gov
Violence Against Women Office
World Wide Web Homepage:
http://www.ojp.usdoj.gov/vawo
Domestic Violence Victims' Civil Legal Assistance Grant Application
World Wide Web Homepage:
http://www.ojp.usdoj.gov/vawo/applicationkits.htm
How to Apply
This year the Office of Justice Programs (OJP) requires you to submit your application for
funding through the new OJP user friendly Grants Management System (GMS). Access
through the Internet to this online application system will expedite and streamline the receipt,
review, and processing of your request for funding.
In FY 2000, all applications for OJP Program Office funding will only be accepted
electronically through GMS.
To learn how to begin your online application process, please see the Quick-Start Guide to Using
GMS. See page 20. A toll-free telephone number has been established for you to receive
technical assistance as you work through the online application process, 1-888-549-9901.
Applicants are also encouraged to submit nonbinding letters of intent (included in Appendix G) to
the Violence Against Women Office by March 1, 2000. This will help the us establish the
appropriate number of peer review panels needed to review applications, and to screen for
potential conflicts of interest. Letters of intent only should be sent by fax to (202) 305-2589.
Applications will not be accepted by fax.
Applications will be accepted immediately but must be received no later than April 3, 2000.
Quick-Start Guide to Using the Office of Justice Programs
Online Grants Management System
Step 1. Using your established Internet account (*if you do not have
one, see directions below), go to
www.ojp.usdoj.gov/fundopps.htm. An online GMS
Applicant User's Manual is available on this page, and you
may link directly to the OJP Grants Management System
(GMS) which will provide online "help" screens
Step 2. Select "Logon to the Grants Management System (GMS)"
to apply for OJP Program Office Grant Funding
Step 3. Click on "New User? Register Here"
Step 4. Follow the onscreen instructions to register with the GMS
system. After registration, you will receive confirmation
through email from the Violence Against Women Office that
you are eligible to submit an application.
Step 5. To submit your application online, complete the instructions
for filling out the 424/Application for Federal Assistance, attach
and upload your budget narrative, budget detail, and program
narrative in either word processing or spreadsheet files. After
submission, you will receive confirmation through email that
OJP has received your application and you will be given an
application number for future reference. For documents
that you can not submit electronically through GMS (i.e.,
Indirect Cost Agreements, MOU/MOAs, support letters),
please fax these referencing your application number and
grant program to 202/354-4147.
*If you do not already have an Internet account, you must establish one in order to
apply online for Office of Justice Programs funding. To do this, call the GMS Hotline at
1-888-549-9901 for assistance.
All Applicants for Domestic Violence Victims Civil Legal Assistance Grants
Must:
Complete the Application for Federal Assistance (SF 424) and
submitted online via the new OJP Grants Management System.
Please refer to the enclosed "Quick-Start Guide" to proceed with the
online application process. This form must be signed by an official
who has the authority to apply for and accept Federal grant funds on
behalf of the legal applicant.
Include a program narrative not to exceed (12) pages, double-spaced.
Provide a detailed budget. See sample at Appendix E.
Provide a letter certifying that the requested grant funds will not supplant
State and local funds or provide a letter stating the justification for the
applicant's exemption from the non-supplantation requirement.
Provide Assurances that the applicant is in compliance with all federal
statutes, regulations, policies , guidelines and requirements. See Form at
Appendix C.
Provide Certifications regarding Lobbying, Debarment, Suspension, and
Other Responsibility Matters; and Drug-Free Workplace. See Appendix D.
Provide Memorandum of Understanding signed by all project partners via
facsimile. See page 17, and Sample at Appendix G.
Provide a Memorandum Documenting a Categorical Exclusion as required
by the National Environmental Policy Act. See Sample at Appendix H.
Applications will be accepted immediately, but must be received no later than
April 3, 2000.
Letter of Intent
New applicants intending to apply for this funding are encouraged to submit the non-binding
letter of intent included in Appendix G to the Office of Justice Programs' (OJP) Violence Against
Women Office (VAWO) by March 1, 2000. This will help accommodate the volume of proposals we
anticipate receiving in response to this solicitation. You may fax the letter to VAWO (202) 305-2589.
We will use these letters to forecast the number of peer review panels needed to review competitive
applications and to identify potential conflicts of interest.
Please note that final applications, due April 3, 2000, may only be accepted through our on-
line applications system. Applications sent by fax or mail will not be accepted. See How to
Apply, page 19, for more information.
Foreword
Since the Violence Against Women Act was enacted as Title IV of the Violent Crime Control
and Law Enforcement Act of 1994, there has been groundbreaking work in communities as victim
advocates, police officers, prosecutors, and judges forge relationships to address violence against
women. Strategic efforts that draw creatively on the different institutions and people in communities
have begun to use the power of the criminal justice system to ensure women's safety and hold
offenders accountable for their acts of violence. As a result, much of the infrastructure for responding
to the needs of domestic violence victims is in place in many communities.
Nevertheless, domestic violence victims continue to struggle under the residual effects of the
violence in their lives--violence that has wreaked havoc on their personal, professional, and economic
well-being and that has left their families in chaos. In many cases, the civil legal system offers
domestic violence victims the mechanism for taking concrete action to help bring order to their lives.
At the same time, limited access to attorneys, lack of knowledge about civil legal options, and the
inherent complexities of the legal system present often insurmountable barriers to women seeking to
escape domestic violence.
In this, the fifth year of the Violence Against Women Act, we have a unique opportunity--
thanks to bipartisan support from Congress--to address the manifold problems precipitated by violence
in families by supporting innovative projects to the unmet civil legal needs of domestic violence
victims. Communities can complement the efforts already underway in the criminal justice system with
programs that link civil legal services and domestic violence victim advocacy programs and reach out
to underserved populations in innovative ways. We challenge you to think creatively about how to
strengthen civil legal assistance for domestic violence victims and how best to enhance victims' access
to lawyers and legal advocates who understand the impact of domestic violence.
Laurie Robinson Bonnie Campbell
Assistant Attorney General Director
Table of Contents
Background . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1
Scope of Program . . . . . . . . . . . . . . . . . . . . . . . . . 2
A. Authorized Program Purposes. . . . . . . . . . . . . . . 3
B. Special Interest Categories. . . . . . . . . . . . . . . 3
C. Minimum Requirements . . . . . . . . . . . . . . . . . . .5
D. Activities that May Compromise Victim Safety . . . . . . .6
Eligibility for Awards . . . . . . . . . . . . . . . . . . . . . . .7
A. Eligible Grantees. . . . . . . . . . . . . . . . . . . . .7
B. Type of Applicants . . . . . . . . . . . . . . . . . . . .8
Availability of Funds. . . . . . . . . . . . . . . . . . . . . . . .8
A. Award Period . . . . . . . . . . . . . . . . . . . . . . .8
B. Award Amount . . . . . . . . . . . . . . . . . . . . . . .8
C. Future Funding . . . . . . . . . . . . . . . . . . . . . .8
Program Guidelines . . . . . . . . . . . . . . . . . . . . . . . . .8
A. Exclusive Provision of Services to Domestic Violence Victims 8
B. Coordination with the STOP Formula Grant Program . . . . .9
C. Violence Against Women Office Technical Assistance Program9
D. Coordination with Non-Profit, Non-Governmental Domestic Violence
Programs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9
E. Information Collection . . . . . . . . . . . . . . . . . .9
Administrative Requirements. . . . . . . . . . . . . . . . . . . . 10
A. Assurances . . . . . . . . . . . . . . . . . . . . . . . 10
B. Purchase of American-Made Equipment and Products . . . . 10
C. Supplanting Prohibition. . . . . . . . . . . . . . . . . 10
D. Human Subject Testing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
10
E. Certification Regarding Lobbying; Debarment, Suspension, and
Other Responsibility Matters; and Drug-Free Workplace
Requirements . . . . . . . . . . . . . . . . . . . . . . 10
F. Single Point of Contact Review . . . . . . . . . . . . . 11
G. Civil Rights Compliance . . . . . . . . . . . . . . . . 11
Reporting Requirements . . . . . . . . . . . . . . . . . . . . . . 11
A. Financial Status Reports . . . . . . . . . . . . . . . . 11
B. Single Audit Report. . . . . . . . . . . . . . . . . . . 12
C. Progress Reports . . . . . . . . . . . . . . . . . . . . 12
Suspension or Termination of Funding . . . . . . . . . . . . . . . 12
Application Content. . . . . . . . . . . . . . . . . . . . . . . . 13
1. Standard Application for Federal Assistance (SF-424) . . 13
2. Summary Data Sheet . . . . . . . . . . . . . . . . . . . 13
3. Abstract . . . . . . . . . . . . . . . . . . . . . . . . 13
4. Program Narrative. . . . . . . . . . . . . . . . . . . . 13
5. Budget and Budget Narrative. . . . . . . . . . . . . . . 16
6. Memorandum of Understanding . . . . . . . . . . . . . . 17
7. Assurances and Certifications Regarding Lobbying; Debarment,
Suspension, and Other Responsibility Matters; and Drug-Free
Workplace Requirements . . . . . . . . . . . . . . . . . . . . . . 18
8. Non-Supplantation Letter . . . . . . . . . . . . . . . . 18
Review Process . . . . . . . . . . . . . . . . . . . . . . . . . . 18
Selection Criteria . . . . . . . . . . . . . . . . . . . . . . . . 18
How to Apply . . . . . . . . . . . . . . . . . . . . . . . . . . . 19
Quick-Start Guide . . . . . . . . . . . . . . . . . . . . . . . . 20
Appendices
Appendix A . . . . . . . . . . . . . . . . . . . . . Letter of Intent
Appendix B. . . . . . . . . . . . . . . . . .. . . . Standard Application Form and
Sample
Appendix C . . . . . . . . . . . . . . . . . . . . . . . . Assurances
Appendix D . . . . . . .Certifications Regarding Lobbying; Debarment,
Suspension, and Other Responsibility
Matters; and Drug-free Workplace
Requirements
Appendix E . . . . . . . . .Budget Detail Worksheet and Sample Budget
Appendix F . . . . . . . . . . . . . . . Sample Nonsupplanting Letter
Appendix G . . . . . . . . . . . . Sample Memorandum of Understanding
Appendix H . . . . . . . . . . . . . . . . . Single Points of Contact
Appendix I . . . . . . . . . State Agencies Administering STOP Grants
Appendix J . . . . . . . . .State Agencies Administering Byrne Grants
Background
The Violence Against Women Act (VAWA), originally authorized in 1994 as Title IV, Section
40121 of the Violent Crime Control and Law Enforcement Act of 1994, Public Law 103-322,
has fundamentally changed how criminal justice agencies address victim safety and offender
accountability. As a result of VAWA, community partners, including victim advocates, police
officers, prosecutors, and judges are forging relationships with each other to address violence
against women. In 1998, Congress authorized a new grant program to provide funding for civil
legal assistance for domestic violence victims, Public Law 105-277. The Domestic Violence
Victims' Civil Legal Assistance Grant Program (CLA) recognizes that domestic violence directly
and indirectly affects a wide range of legal and economic factors in the lives of women and their
families.
CLA provides federal financial assistance to law schools and nonprofit organizations, either public
or private, that support or provide direct civil legal services to domestic violence victims. These
entities include law school legal clinics, legal aid or legal services programs, shelters for domestic
violence victims, and bar associations. CLA supports the establishment or strengthening of direct
legal assistance programs for domestic violence victims and improvements in services to make it
easier for domestic violence victims to seek relief within the civil legal system. The goal of CLA
is to develop innovative, collaborative programs within the civil legal system that reach more
domestic violence victims than are currently being served.
Training, mentoring, and collaborative relationships are core components of projects supported by
this grant program. Lawyers and legal advocates providing services through CLA must be trained
and mentored by respected domestic violence victim advocacy organizations within the
community to be served, and nonlawyers must be fully supervised by attorneys in accordance with
local Bar rules. Training and mentoring should be ongoing to address issues that may arise during
the course of the project. Lawyers who represent domestic violence victims without fully
understanding the dynamics of domestic violence can unwittingly jeopardize their clients' safety.
While a limited number of legal services programs around the country are operated by advocacy
organizations or specialize in domestic violence issues and already have working relationships
with the domestic violence victim advocacy community, most legal services providers do not
work collaboratively with advocacy organizations or victim services. As a result, legal services
providers seeking funding through this grant program are required to enter into collaborative
relationships with nonprofit, nongovernmental domestic violence victim advocacy organizations.
Such collaborative relationships will ensure that there is ongoing training and mentoring on issues
related to domestic violence and will strengthen communication between the legal and advocacy
communities. (See Coordination with Nonprofit, Nongovernmental Domestic Violence
Programs, page 9, for further information.)
Scope of the Program
The scope of the CLA program is outlined by the program purposes and the Special Interest
Categories set forth below. Proposed projects do not need to address multiple Special Interest
Categories to receive support. These funds are not part of the STOP Violence Against Women
Formula Grant Program nor the STOP Violence Against Indian Women Discretionary Grant
Program. The program purposes and Special Interest Categories that apply to the CLA program
do not apply to other grant programs funded by the Department of Justice pursuant to VAWA.
All direct legal services organizations applying for funding through this program are required to
formally collaborate with domestic violence victim advocacy groups from the community to be
served in the development and implementation of a civil legal services program to ensure effective
and appropriate cross-training of legal and advocacy staff and effective representation. Such a
collaboration should reflect the active, ongoing role of the domestic violence victim service
agency and should include both initial and ongoing training programs for the lawyers who will be
handling cases. (See Coordination with Nonprofit, Nongovernmental Domestic Violence
Programs, page 9, for further information.) An applicant may be exempt from this requirement if
it is a domestic violence victim service agency. Otherwise, applicants must formally establish
collaborative relationships with a domestic violence victim advocacy organization, as detailed
above, to receive consideration under this grant program.
All funded applicants must implement a VAWO-developed conflict screening process as well as
other VAWO-developed policies and protocol. Implementation of uniform protocol will ensure
that no civil or criminal legal matter is handled for the abuser of a client.
Grant funds may not be used for certain activities. Prohibited activities include but are not limited
to civil legal assistance for:
Alleged batterers or, in the case of mutual arrest, the primary aggressor.
Any individual to obtain citizenship or permanent or temporary residency.
Law reform initiatives, including but not limited to litigation.
Projects funded under this program must serve primarily women victims of domestic violence.
A. Authorized Program Purposes
The CLA program provides an opportunity for communities to examine how the civil legal needs
of domestic violence victims are met. The purpose of the program is to strengthen the civil legal
assistance provided to victims of domestic violence. Funds may be used to support or provide
direct legal services on behalf of victims of domestic violence in civil matters directly related to
the domestic violence, including but not limited to cases to obtain, modify, or enforce civil
protection orders; divorce or legal separation; spousal and child support; child custody and
visitation; administrative matters, such as access to benefits; housing and landlord-tenant matters;
and matters related to employment, including unemployment compensation proceedings.
B. Special Interest Categories
In FY 2000, OJP is interested in funding projects that respond to the unmet civil legal needs of
domestic violence victims within the special interest categories that follow. Applicants are not
required to address special interest categories; however, applications that do so will receive
priority consideration. All applicants that are not domestic violence victim service agencies are
required to collaborate with nonprofit, nongovernmental domestic violence victim advocacy
programs. (See Coordination with Nonprofit, Nongovernmental Domestic Violence Programs,
page 10, for more information.) In addition, OJP encourages all applicants to develop programs
to reach diverse and traditionally underserved populations, including racial, cultural, or ethnic
minorities; the disabled; language minorities; or domestic violence victims in rural or inner-city
areas. The following list does not imply any ordering of priorities among categories.
1. Establish or strengthen law school clinical programs that provide direct legal
representation to domestic violence victims in civil cases.
Clinical programs in law schools that provide direct representation for domestic violence victims
on the full range of civil legal needs provide quality services to domestic violence victims. In
addition, they train law students in domestic violence law and the dynamics of domestic violence.
These law students are future lawyers, judges, and policy-makers. Regardless of the field in
which they ultimately work, they will bring to the justice system an enhanced sensitivity to the
issue of domestic violence.
Law school clinical programs that provide representation for women seeking civil protection
orders are eligible for consideration under this special interest category. OJP is also interested in
programs designed to meet a broader range of domestic violence victims' civil legal needs. Law
schools are also required to collaborate with local domestic violence victim advocacy
organizations and shelters to develop programs that are responsive to victims' needs and include
collaborative cross-training in advocacy and legal issues. Law school clinics must implement the
conflicts screening protocol developed by VAWO that precludes the representation of a client's
abuser. OJP is also interested in law school clinical programs that develop a multidisciplinary
component. For example, a law school clinical course could be co-taught and co-supervised by a
mental health professional, or a component of the program could provide assistance in emergency
medical facilities.
2. Establish or strengthen direct legal services programs to make a broad range
of civil legal assistance readily available to domestic violence victims.
In many communities, direct legal services organizations that provide free or low-cost legal
services are the first line of defense for victims of domestic violence. Programs vary, however, in
their ability to provide assistance for the full range of civil legal needs of domestic violence
victims. Domestic violence victims should be able to turn to one resource through which they can
get an attorney's help in securing and enforcing protection orders, obtaining a divorce or
separation, and resolving custody and visitation issues. For example, a court-based program could
be established to provide a fully-staffed intake center for all domestic violence victims, where they
could obtain legal advice and/or representation concerning the full range of possible legal needs.
OJP is interested in programs that would reach underserved domestic violence victims through,
for example, the expanded use of multilingual staff and/or materials.
3. Establish or strengthen legal advocacy programs operated out of or under the
direct auspices of domestic violence victim advocacy organizations and
shelters.
Domestic violence victims who contact advocacy organizations or shelters are often in need of
immediate legal assistance or advice. Some shelters have established legal assistance programs by
arranging with one or more lawyers to provide services to resident and/or nonresident domestic
violence victims. Others coordinate representation from among a cadre of lawyers who are
willing to provide pro bono or low-cost legal representation for domestic violence victims. An
essential component of such a program is sufficient, comprehensive, and ongoing training that
would ensure a consistent level of qualified representation by attorneys and/or legal advocates
knowledgeable about the law and sensitive to the dynamics of battering relationships.
4. Establish collaborative efforts between domestic violence victim advocacy
organizations and local agencies (such as police, prosecutors, or courts), local
services, or local businesses (such as public housing agencies, hospitals, community
and other health clinics, public schools, and public libraries) to provide on-site legal
advocacy and/or legal assistance information in places domestic violence victims are
likely to access.
To broaden the base of domestic violence victims who will receive civil legal services attorneys
and information, must be available and accessible in safe locations that domestic violence victims
are likely to access. Providing for the safety of women is paramount. Lawyers or legal
advocates need to be in places where women can readily come and speak with them without fear.
Some jurisdictions have addressed this need by providing a legal advocate in a community health
clinic. Others have provided a lawyer or legal advocate in a local police station or sheriff's office.
Any program that will rely on nonlawyer legal advocates must ensure that appropriate supervision
is provided in compliance with state and local Bar rules and applicable statutory limitations.
5. Establish or strengthen programs to recruit, train, and coordinate attorneys
who will provide pro bono civil legal assistance to domestic violence victims.
Attorneys who provide pro bono representation to domestic violence victims help to fill some of
the gaps in service for these victims. They handle cases in communities where there are no, or
limited, legal services; they handle the overflow from existing legal services programs; and they
sometimes provide the impetus for attorneys to turn their efforts full-time to representation of
domestic violence victims. OJP recognizes that such representation can never be the only source
of representation for domestic violence victims--most lawyers are able to take on only a handful
of pro bono cases each year. At the same time, there is tremendous value in ensuring that
attorneys who take such cases are well trained on the dynamics of battering relationships and the
impact of domestic violence.
Grants may support the development and implementation of pro bono programs by Bar
associations. This could include programs that recruit law firms that will agree to train a certain
number of attorneys within the firm as a domestic violence "department"; the recruitment and
training of lawyers from diverse practice areas who must agree to take a minimum number of
domestic violence cases pro bono; or other means of coordinating the training and assignment of
pro bono attorneys. Key components of such programs would be the recruitment, training, and
ongoing mentoring of attorneys, the mandatory acceptance of a minimum number of pro bono
cases following the completion of training, as well as the referral and placement of domestic
violence victims with attorneys who have completed the program.
C. Minimum Requirements
Applicants providing direct legal services must, at a minimum, propose to do the following to be
eligible for grant funds under this program:
Provide holistic civil legal services to domestic violence victims.
Services should include referral and/or representation for emergency and nonemergency
protective order hearings and all other civil proceedings directly relating to a client's
experience of domestic violence which are likely to increase the victim's safety and
economic security, such as: child support, child custody, divorce, legal separation, public
benefits, unemployment compensation, and /or housing. OJP is interested in programs
that provide the means for domestic violence victims to obtain a range of civil legal
services from one attorney.
Coordinate with local nonprofit, nongovernmental domestic violence programs.
All applicants must enter into formal, respectful collaboration with nonprofit,
nongovernmental domestic violence programs (e.g. local battered women's shelters,
advocacy organizations or domestic violence coalitions). While a limited number of legal
services programs around the country are already operated by domestic violence
programs, most legal services programs have not traditionally collaborated with domestic
violence organizations. To promote and enhance these partnerships, the Domestic
Violence Victims' Civil Legal Assistance Grants Program requires that all applicants
submit a Memorandum of Understanding, signed by the leadership of all agencies or
organizations participating in the proposed project. (See Sample Memorandum of
Understanding, Appendix G, of this Application Kit for a detailed explanation of what is
required in the Memorandum of Understanding.) Similarly, the budget for the proposed
project should reflect appropriate compensation for staff from participating domestic
violence programs and legal services programs. (See the instructions for completion of
the Budget and Budget-Narrative, at Appendix E of this Application Kit.)
Train all Personnel on the Dynamics of Domestic and Safety Planning
The victim advocacy agency should develop and conduct training for all personnel
providing legal services. Training should include but is not limited to, the importance of
and the components of safety planning and cultural competency.
Implement Civil Legal Assistance policy manual protocols.
Grantees receiving awards under this program will be required to implement protocols
directed at enhancing victim safety. These include, at a minimum, conflict of interest,
confidentiality, screening for domestic violence, and providing services to enhance the
safety of the victim.
D. Activities That May Compromise Victim Safety
Victim-centered, holistic legal services are critical to ensuring safety and stability for domestic
violence victims and their children. Experience has shown that certain practices compromise
victim safety and fail to hold perpetrators accountable for their criminal behavior. To enhance
victim safety and hold perpetrators accountable, applicants are discouraged from proposing
any of the activities listed below:
Mediation, alternate dispute resolution, or counseling for couples as a response to
domestic violence. Mediation implies that both parties are responsible for the
perpetrator's violent behavior, a message that blames victims and fails to hold offenders
accountable for their crimes. Mediation also presumes that both parties have equal power
and can negotiate a mutually agreeable settlement. Where there is a history of domestic
violence, however, one party has controlled the other through physical, emotional, and
economic abuse, generally for a sustained period of time. Even the most skilled mediator
or therapist cannot shift the balance of power when one party has abused or assaulted the
other, making mediation and joint counseling dangerous or ineffective in such cases.
Reluctance to represent victims who do not have physical evidence. A thoughtful analysis
is required when making a determination as to whether a person seeking services is a
victim of domestic violence. The absence of physical bruises, court records, police
reports, and/or medical records does not mean that the applicant seeking services is not a
victim of domestic violence. Offenders often threaten and isolate victims to deter them
from seeking any outside assistance.
Refusal to represent a victim who is also a respondent/defendant. Domestic violence
victims are sometimes named as respondents or defendants in civil or criminal cases, as a
result of improper dual arrests or mutual protective orders. Screening procedures should
be based on an evaluation of the applicant's entire history rather than solely on the
existence of pending criminal charges or civil protective orders.
Representation of a client on the condition that she seek a protective order or counseling.
The victim is in the best position to know what could increase her safety. Legal service
providers should provide their clients with options, allowing them to choose which legal
remedies and social services are most appropriate. Imposing uniform remedies might
compromise victim safety.
Failure to conduct safety planning with clients. Attorney and nonattorney project
personnel must routinely review safety planning options with domestic violence clients.
Because the danger of violence increases when domestic violence victims separate from
their abusers, victims who are seeking legal assistance to separate from their partners can
be at great risk. In addition to exercising legal options, it is critical to develop
comprehensive safety plans with clients.
Eligibility for Awards
A. Eligible Grantees
Eligible grantees for this program are nonprofit organizations, either public or private, that
provide legal services to victims of domestic violence or that work with victims of domestic
violence who have civil legal needs. State law schools that provide or are planning to provide civil
legal assistance to domestic violence victims are also eligible. To be eligible for a grant,
applicants other than domestic violence programs, are required to enter into a collaborative
working relationship with a nonprofit, nongovernmental domestic violence program from the
community to be served. (See Application Guidelines - Coordination with Nonprofit,
Nongovernmental Domestic Violence Programs on page 9 for additional information.)
Only FY 1998 grantees and new applicants are eligible to apply for FY 2000 funding. An
applicant may submit only one application per fiscal year. An applicant may not submit multiple
applications with different project partners in the same fiscal year.
B. Types of Applicants
In FY 2000, the Violence Against Women Office (VAWO) will accept applications for the
Domestic Violence Victims' Civil Legal Assistance Grants program from domestic violence
programs, existing legal services programs and for new or planned legal services programs.
Projects that utilize innovative practices, target underserved communities, and/or extend an
existing legal service program will receive priority consideration.
Availability of Funds
A. Award Period
The award period for new and continuation grants will be 18 months. Budgets must reflect 18
months of project activity.
B. Award Amount
Due to limited funding, it is unlikely that OJP will make awards in excess of $350,000.
Applicants should carefully consider the resources needed to successfully implement the project
proposed and present a realistic budget that accurately reflects project costs. Continuation
budgets should be based on FY 1998 budget amounts. OJP has the right to make grants for
greater or lesser amounts than requested, and to negotiate the scope of work with applicants prior
to award of a grant.
C. Future Funding
The Domestic Violence Victims' Civil Legal Assistance Grant Program is a discretionary grant
program. There is no guarantee of continuation funding. While the OJP will make every effort to
provide continuation funding to successful projects, grant recipients should plan for
institutionalization and maintenance of project activities in the absence of continued federal
support. In FY 2000, all applicants are required to include an outline of a plan describing how the
costs of sustaining projects currently receiving VAWO support will be gradually absorbed by
states, tribes, and local communities over time.
Program Guidelines
A. Exclusive Provision of Services to Domestic Violence Victims
All applicants for Civil Legal Assistance Grants are required to ensure that services supported by
these funds will be provided to domestic violence victims, not to other clients who seek the same
legal services but who are not victims of domestic violence.
The office of Justice Programs recognizes that the client base of most direct legal services
providers includes more than domestic violence victims. Any organization that has this broader
client base must develop, with input from a local domestic violence program, a conflict screening
process that will ensure that no civil or criminal legal matter is handled for the abuser of a client
B. Coordination with STOP Formula Grant Program and Other Federal Efforts
To ensure the consistency of state goals with respect to reducing violence against women, states
are encouraged to administer this Program through the same agency that administers the STOP
Violence Against Women Formula Grant funds, unless there is a compelling reason to place
responsibility with a different agency. Applicants are required to submit a copy of their
applications to the State agency that administers the STOP Formula Grant Program. In addition,
applicants must indicate whether this project falls within the scope of the state's STOP and Byrne
Formula Grant statewide strategies. Lists of STOP and Byrne State agencies can be found in
Appendices F and G, respectively.
C. Violence Against Women Office Technical Assistance Program
Grant recipients must agree to work closely with staff from OJP's Violence Against Women
Office and OJP designated contractors providing technical assistance. Grant recipients will be
asked to identify advocates from local domestic violence programs, legal advocates, attorneys,
law enforcement officers, prosecutors, judges, and other representatives from the criminal justice
system and the community to participate in institutes, workshops, and other technical assistance
events. As participation in technical assistance events will often involve out-of-state travel,
applicants are required to include funds in the project budget to support travel costs associated
with these activities.
D. Coordination with Nonprofit, Nongovernmental Domestic Violence Programs
All applicants are required to enter into formal, respectful collaborations with nonprofit,
nongovernmental organizations serving domestic violence victims. Domestic violence advocates
must be involved in the development and implementation of the project.
E. Information Collection
Grantees must collect and maintain data that measure the impact of services provided to domestic
violence victims. Specifically, OJP is seeking baseline data to illustrate the impact before and
after implementation of any grant-supported services. Additionally, an analysis of how the
project's work is integrated with other VAWO funded community projects is required where
applicable.
Administrative Requirements
A. Assurances
This package includes a list of assurances that the applicant must comply with to receive federal
funds under this program. It is the responsibility of the recipient of the federal funds to fully
understand and comply with these requirements. Failure to comply may result in the withholding
of funds, termination of the award, or other sanctions.
B. Purchase of American-Made Equipment and Products
To the greatest extent practicable, all equipment and products purchased with grant funds should
be American-made as required by the FY 1997 Appropriations Act.
C. Supplanting Prohibition
An applicant may not use federal funds to reduce and/or replace state and local funds thereby
reducing the total amount available for the stated project.
D. Human Subject Testing
The Department of Justice (DOJ) is a signatory to the federal policy on protection of human
subjects of research, the "Common Rule." DOJ's incorporation of the Common Rule is set forth in
28 CFR Part 46 - Protection of Human Subjects, which requires that research involving human
subjects be submitted to an independent review board for approval and that informed consent
procedures be followed. The policies set forth in 28 CFR Part 46 apply to all research involving
human subjects conducted, supported or otherwise subject to regulation by any federal
department or agency that has adopted the Common Rule. Federal funds may not be expended for
research involving human subjects unless the requirements of this policy have been satisfied, if the
research is not covered by an exemption set forth in 28 CFR section 46.101(b)(1).
The applicant must indicate whether the project or activity in its application includes research that
may involve human subjects, as defined in 28 CFR Part 46.
E. Certification Regarding Lobbying; Debarment, Suspension, and Other
Responsibility Matters; and Drug-Free Workplace Requirements
The applicant must agree to the Certification Regarding Lobbying, Debarment, Suspension, and
Other Responsibility Matters; and Drug-Free Workplace Requirements forms. The applicant
must agree to comply with the following requirements:
1. Lobbying: The applicant and its subgrantees, contractors, and subcontractors will
not use federal funds for lobbying and will disclose any lobbying activities.
2. Debarment: The applicant and its principals have not been debarred or suspended
from federal benefits and/or no such proceedings have been initiated against them;
have not been convicted of, indicted for, or criminally or civilly charged by a
government entity for fraud, violation of antitrust statutes, embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements, or
receiving stolen property; and have not had a public transaction terminated for
cause or default.
3. Drug-Free Workplace: The applicant will provide or continue to provide a drug-
free workplace. Signing this form commits the applicant to compliance with the
certification requirements under 28 CFR Part 69, New Restrictions on Lobbying,
and 28 CFR 67, Governmentwide Debarment and Suspension (Nonprocurement)
and Governmentwide Requirements for Drug-Free Workplace (Grants). The
certification will be treated as a material representation of the fact on which the
U.S. Department of Justice will rely in making awards.
F. Single Point of Contact Review
Executive Order 12372 requires applicants from state and local units of government or other
organizations providing services within a state to submit a copy of the application to the state
single point of contact (SPOC), if one exists, and if this program has been selected for review by
the state. Applicants must contact the State SPOC to determine if the program has been selected
for State review. The date that the application was sent to the SPOC or the reason such
submission is not required should be entered in block 16 on the Application for Federal
Assistance, SF-424.
G. Civil Rights Compliance
All recipients of federal grant funds are required to comply with nondiscrimination requirements
contained in federal laws. In the event that a court or administrative agency makes a finding of
discrimination on grounds of race, color, religion, national origin, gender, disability, or age against
a recipient of funds after a due process hearing, the recipient must agree to forward a copy of the
finding to the Office for Civil Rights of the Office of Justice Programs. All applicants should read
the Assurances required with the application funds to understand the applicable legal and
administrative requirements.
Reporting Requirements
A. Financial Status Report
Financial status reports (SF 269-A) are due quarterly on the 45th day following the end of each
calendar quarter. A report must be submitted every quarter the award is active even if there has
been no financial activity during the reporting period. The final report is due 120 days after the
end date of the award. Future awards and fund drawdowns will be withheld if the financial status
reports are delinquent.
B. Single Audit Report
Recipients who expend $300,000 or more of federal funds during their fiscal year are required to
submit an organization-wide financial and compliance audit report. The audit must be performed
in accordance with the U.S. General Accounting Office Government Auditing Standards.
C. Semiannual Progress Report
Recipients of funding are required to submit semiannual progress reports. The progress reports
describe activities during the reporting period and the status or accomplishment of objectives as
set forth in the approved application for funding. Progress reports must be submitted within 30
days after the end of the reporting periods, which are January 1 through June 30 and July 1
through December 31 for the life of the award. A final report, which provides a summary of
progress toward achieving the goals and objectives of the award, significant results, and any
products developed under the award, is due 120 days after the end date of the award. Report
format will be provided to the recipient by the Office of Justice Programs. Future awards and
fund drawdowns may be withheld if the progress reports are delinquent.
Suspension or Termination of Funding
The Office of Justice Programs may suspend funding in whole or in part, terminate funding, or
impose another sanction on a recipient for the following reasons:
þ Failure to comply substantially with the requirements or statutory objectives of the
Violence Against Women Act of 1994, program guidelines issued thereunder, or other
provisions of Federal law.
þ Failure to make satisfactory progress toward the goals or strategies set forth in this
application.
þ Failure to adhere to the requirements in the agreement, standard conditions, or special
conditions.
þ Proposing or implementing substantial plan changes to the extent that, if originally
submitted, the application would not have been selected for funding.
þ Filing a false certification in this application or other report or document.
þ Other good cause shown.
Before imposing sanctions, the Office of Justice Programs will provide reasonable notice to the
recipient of its intent to impose sanctions and will attempt informally to resolve the problem.
Hearing and appeal procedures will follow those in Department of Justice regulations described in
28 CFR, part 18.
Application Content
Under the new Grants Management System (GMS), the SF-424, project narrative, budget and
budget narrative and other forms will be submitted online. New and continuation applications, for
the purposes of this program, must include the following:
1. Application for Federal Assistance (SF-424)
The SF-424 will be filled out online through the GMS. The Catalog of Federal Domestic
Assistance number for this program is 16.589, and the title is Domestic Violence Victims'
Civil Legal Assistance Grants Program. The federal cognizant audit agency and fiscal year
of the applicant organization should be listed in block 11 of the form.
2. Summary Data Sheet
On one page, please identify the service provider(s) and domestic violence victim
advocacy organizations involved in the project; indicate which of the special interest
categories your application addresses; and identify any IOLTA funds and other grants you
are currently administering or for which you have applied from other components of the
Office of Justice Programs, other federal agencies, or the Legal Services Corporation.
3. Abstract
A one-page summary describing the proposed project and how it would address the
unmet civil legal needs of domestic violence victims should be provided.
4. Program Narrative
The project narrative may not exceed 12 double-spaced, typed pages on 8 « x 11 inch
paper. Margins must not be less than one inch and type no smaller than 12 point and 12
characters per inch must be used. The narrative should include the following:
a. Impact of the Project (not to exceed one page):
Continuation applicants (only), please describe the impact of the current project
on your state, tribe, or community, including descriptions of systems and
attitudinal changes that have occurred as a result of VAWA grants. Please provide
a description that illustrates the "before and after" impact of the existing project,
including any data on how grant funds have impacted the number of 911 calls,
arrests, dual arrests, prosecution and dismissal of domestic violence and child
abuse cases, conviction rates, recidivism, and domestic homicide.
b. Status of the Current Project (not to exceed two pages):
Continuation applicants (only), should describe what has been accomplished by
the current project, including 1) a list of the goals and objectives for the original
project describing the status of each; 2) the status of any project products; 3)
unanticipated obstacles to project implementation.
c. Need for the Project (not to exceed one page):
This section should briefly 1) describe the problem to be addressed and how
funding would alleviate it; 2) identify the target population and state how the
target population would benefit from the proposed project; and 3) describe the
communities in which the project would be implemented, including location,
population, and other relevant demographic information.
d. What Will be Done (not to exceed four pages):
This section should detail the project goals and objectives, describing the specific
tasks and activities necessary for accomplishing each and including a time frame
that identifies when activities will be accomplished. Continuation grants must be
based on the original project goals, objectives, and activities. The applicant should
describe how additional funding will continue and/or enhance the existing project.
e. Who Will Implement the Project (not to exceed one page):
All applicants must identify the agency(ies) or office(s) responsible for carrying out
the project. This section should clearly identify all of the project partners,
specifying their respective roles and responsibilities and the collaborative
relationship to be developed/enhanced among components of the criminal justice
system practitioners, domestic violence advocates, health care providers, child
protection workers, and other community service providers.
All applications must include the required Memorandum of Understanding (see
enclosed description) as a separate attachment to the application. Signed MOU's
must be faxed separately to Krista Blakeney-Mitchell or Corrin Ferber at 202-305-
2589.
A description of the expertise or experience of key staff should also be included.
Position descriptions and resumes that are available should be appended to the
application.
f. The Products (not to exceed one page):
This section should describe the products, if any, that will be generated and how
they could be used to assist other communities in addressing the legal needs of
domestic violence victims. Grantees will be required to submit all products to the
Violence Against Women Office for review prior to public release.
g. How Success Will be Measured (not to exceed one page):
This section should describe the criteria that would be used to evaluate the
project's effectiveness. It should explain how the evaluation would be conducted
and identify the specific data collection and analysis techniques to be used. The
evaluation should be designed to provide an objective assessment of the
effectiveness or impact of the procedures, technology, or services supported with
grant funds. Whenever appropriate, the evaluation process should be designed to
provide ongoing or periodic feedback on the effectiveness or utility of particular
programs, educational offerings, or achievements, which could then be further
refined as a result of the evaluation process.
As a special condition to the award, grantees will be required to collect and
maintain data that measure the impact of the programs. Specifically, OJP is
seeking data that include baseline information to illustrate the impact before and
after implementation of the program.
h. Related Federal Projects:
To facilitate better coordination with the STOP Violence Against Women Formula
Grants Program and those of other federal agencies, each applicant must show
how the proposed project would complement other initiatives supported with
Federal funds. Applicants are required to provide the following information in the
application:
1) A list of active federal grant awards (from the Department of Justice or
otherwise) already supporting this or related efforts, including the program or
project title; the federal grantor agency; the federal award amount; and a very brief
description of its purpose.
2) Information on any pending application/s for federal money for this or related
efforts.
3) How existing efforts would be coordinated with the funding sought through this
application.
4) How the proposed project complements the state's STOP Violence Against
Women Implementation Plan and Byrne Formula Grant Statewide Strategy (lists of
state STOP and Byrne agencies are in Appendices F and G, respectively). Note:
Applications that do not fall within the scope of these statewide strategies will not
be disqualified from the review process.
5. Budget and Budget Narrative
Each application must include a detailed budget and budget narrative for the project. The
budget must be complete, reasonable, and cost-effective in relation to the proposed
project. The budget should provide the basis for the computation of all project-related
costs. It should cover the cost of all components of the project and clearly identify costs
attributable to the project evaluation. There must be a clear link between the proposed
activities and the proposed budget items. In developing the budget, applicants should
bear in mind that all partners should be fairly compensated for their participation in any
project-related activities, including but not limited to compensation for time and travel
expenses to attend or provide training and/or mentoring. The budget must include
compensation for services rendered by all partners, including nonprofit,
nongovernmental domestic violence victim programs (e.g., shelters and advocacy
organizations). Match is not required for this grant program, but applicants are
encouraged to maximize the impact of federal grant dollars by contributing to the costs of
their projects. Supplemental contributions may be cash, in-kind services, or a combination
of both. Due to limited funding, it is unlikely that OJP will make awards in excess of
$350,000. Applicants should carefully consider the resources needed to successfully
implement the project proposed and present a realistic budget that accurately reflects
project costs. Continuation budgets should not greatly exceed FY 1998 budgets.
Consultant rates in excess of $450 per day require prior approval by the Violence Against
Women Office.
All applicants must include a line item in their budgets allocating funds ($15,000 for
statewide and tribal consortium projects, and $10,000 for local and individual tribal
projects) for travel costs associated with technical assistance and capacity-building
activities (e.g., training institutes, site consultations, audio- and video-conferences)
sponsored by OJP-designated technical assistance providers.) This amount should be
included in the "travel" category.
Applicants are also urged to include funds in their budgets to attend financial management
training seminars sponsored by the Office of the Comptroller, Office of Justice Programs.
These seminars instruct participants in the financial administration of Office of Justice
Programs formula and discretionary grant programs.
A Budget Detail Worksheet is included in this package. You will submit your budget and
budget narrative online, however, when preparing these items, please use the budget
worksheet as a guide, including all the required budget categories, as needed. The budget
should describe clearly:
a. The proposed amount and uses of grant funds over the grant period
b. How the amounts of the specific budget items were determined
6. Memorandum of Understanding
Each application must include, as an attachment, a current (i.e., signed and dated in
calendar year 2000) Memorandum of Understanding (MOU) developed and signed by the
chief executive officers and/or directors of all participating agencies including nonprofit,
nongovernmental domestic violence programs and legal services programs. See Sample
MOU at Appendix G. The Memorandum of Understanding must:
provide a brief history of the collaborative relationship between the partners,
including when and under what circumstances the relationship began and when
each partner joined the collaboration;
describe any changes in the collaboration, including an explanation or description
of any new or additional partners that have been added, or any partners that would
no longer participate;
specify the extent of each party's participation in developing the application;
clearly state the roles and responsibilities each organization or agency will assume
to ensure the success of the proposed project;
identify the representatives of the planning and development team who will be
responsible for planning, developing and implementing project activities and
describe how they will work together and how they will work with project staff;
demonstrate a commitment on the part of all partners to work together to achieve
stated project goals;
indicate approval of the proposed project budget by all signing parties; and
describe the resources each partner will contribute to the project either through
time, in-kind contribution or with the use of grant funds (for example, office space,
project staff, training).
Letters of support may not be submitted in lieu of the memorandum of understanding.
After electronic submission of an application and after receiving a submission approval and
application number, signed Memoranda of Understanding must be faxed separately to
202-305-2589.
7. Assurances (Form 4000/3) and Certifications Regarding Lobbying; Debarment,
Suspension, and Other Responsibility Matters; and Drug-Free Workplace
Requirements (Form 4061/6)
Review the enclosed forms. You will be agreeing to these assurances and certifications
when you submit your application online through the Grants Management System (GMS).
8. Letter of Nonsupplanting
A letter must accompany the application certifying that federal funds will not be used to
supplant state and/or local funds should a grant award be made. (see Administrative
Requirements - Supplanting Prohibition). Signed letters must be faxed separately to 202-
305-2589.
Review Process
The Violence Against Women Office (VAWO) of the Office of Justice Programs (OJP)
will convene expert panels to review all applications, using the selection criteria set forth
below. Applications that best meet the selection criteria will also be reviewed by staff.
Based on the panel recommendations and staff analysis of the applications, the Assistant
Attorney General of OJP will make final funding decisions.
Selection Criteria
All applications for grants will be rated on the basis of the criteria set forth below:
The application clearly demonstrates development and implementation of a program, by or
in collaboration with a domestic violence victim advocacy organization, that is designed to
respond to the civil legal needs of domestic violence victims.
The proposal addresses one or more of the special interest categories outlined in this
solicitation.
The application addresses a need that is consistent with the statutory purpose of the
Domestic Violence Victims' Civil Legal Assistance Grants program.
How to Apply
This year the Office of Justice Programs (OJP) requires you to submit your application for
funding through the new OJP user friendly Grants Management System (GMS). Access
through the Internet to this online application system will expedite and streamline the receipt,
review, and processing of your request for funding.
In FY 2000, all applications for OJP Program Office funding will only be accepted
electronically through GMS.
To learn how to begin your online application process, please see the Quick-Start Guide to Using
GMS. See page 20. A toll-free telephone number has been established for you to receive
technical assistance as you work through the online application process, 1-888-549-9901.
Applicants are also encouraged to submit nonbinding letters of intent (included in Appendix G) to
the Violence Against Women Office by March 1, 2000. This will help the us establish the
appropriate number of peer review panels needed to review applications, and to screen for
potential conflicts of interest. Letters of intent only should be sent by fax to (202) 305-2589.
Applications will not be accepted by fax.
Applications will be accepted immediately but must be received no later than April 3, 2000.
Quick-Start Guide to Using the Office of Justice Programs
Online Grants Management System
Step 1. Using your established Internet account (*if you do not have
one, see directions below), go to
www.ojp.usdoj.gov/fundopps.htm. An online GMS
Applicant User's Manual is available on this page, and you
may link directly to the OJP Grants Management System
(GMS) which will provide online "help" screens
Step 2. Select "Logon to the Grants Management System (GMS)"
to apply for OJP Program Office Grant Funding
Step 3. Click on "New User? Register Here"
Step 4. Follow the onscreen instructions to register with the GMS
system. After registration, you will receive confirmation
through email from the Violence Against Women Office that
you are eligible to submit an application.
Step 5. To submit your application online, complete the instructions
for filling out the 424/Application for Federal Assistance, attach
and upload your budget narrative, budget detail, and program
narrative in either word processing or spreadsheet files. After
submission, you will receive confirmation through email that
OJP has received your application and you will be given an
application number for future reference. For documents
that you can not submit electronically through GMS (i.e.,
Indirect Cost Agreements, MOU/MOAs, support letters),
please fax these referencing your application number and
grant program to 202/305-2589.
*If you do not already have an Internet account, you must establish one in order to
apply online for Office of Justice Programs funding. To do this, call the GMS Hotline at
1-888-549-9901 for assistance.
APPENDIX A
Letter of Intent
Letter of Intent
Dear OJP's Violence Against Women Office:
I intend to apply for funds under the Domestic Violence Victims' Civil Legal Assistance Grant
Program.
Name:
Date:
Position:
Organization:
Address:
City/State/ZIP:
Phone:
FAX:
E-mail:
Please FAX to 202/305-2589 or use self-mailer on reverse side.
Please submit by March 1, 2000.
TO:
Violence Against Women Office
Office of Justice Programs
810 Seventh Street, N.W.,
Washington, DC 20531
APPENDIX B
Standard Application Form and Sample Completed Cover Sheet
(Form SF-424)
Instructions for Completion of the Application for Federal Assistance (SF 424)
The Application for Federal Assistance is a standard form used by most federal agencies. This form contains 18 different items
which are to be completed before submission. All applications should include a completed and signed SF 424.
Item
Instructions
1
Type of Submission: If this proposal is not for construction or building purposes, check the "Non-Construction" box in the application
section.
2
Date Submitted: Indicate the date you sent the application to OJP. The "Application Identifier" is the number assigned by your
jurisdiction, if any, to track applications. If your jurisdiction does not assign an identifier number, leave this space blank.
3
Date Received by State: Leave blank. This item is completed by the State single point of contact, if applicable.
4
Date Received by Federal Agency: Leave blank. This item will be completed by OJP.
5
Applicant Information: The "Legal Name" is the unit of government of the parent organization. For example, the primary or parent
organization of a law enforcement agency is the name of the city or township. Thus the city or township should be entered into the Legal
Name box and the name of the law enforcement agency would be entered into the Organizational Unit box. Designate one person as the
contact and include their telephone number. It is not unusual for the name of the contact person to differ from the authorized
representative in Item 18 below.
6
Employer Identification Number: Each employer receives an employer identification number from the Internal Revenue Service.
Generally, this number can be easily obtained from your agency's accountant or comptroller.
7
Type of Applicant: Enter the appropriate letter in this space. If the applicant is representing a consortium of agencies, specify by
checking Block N and entering "consortium".
8
Type of Application: Check either "new" or "continuation". Check "new", if this will be your first award for the purpose described in
the application, even if the applicant has received prior awards for other purposes. Check "continuation", if the project will continue
activities of a project, including minor modifications, or implement the next phase of a project that was begun under a prior award.
9
Name of Federal Agency: Type in the name of the awarding agency, "[insert agency name]"
10
Catalog of Federal Domestic Assistance Number: This would be contained in the program announcement. The number for this
program would be [insert number].
11
Descriptive Title of Applicant's Project: Type in the: (1) title of the program as it appears in the solicitation or announcement; (2)
name of the cognizant Federal agency, ex. U.S. Department of Education; and (3) applicant's fiscal year, i.e. twelve month audit period,
ex. 10/1/97 - 9/30/98.
12
Areas Affected by Project: Identify the geographic area(s) of the project. Indicate "Statewide" or "National", if applicable.
13
Proposed Project Dates: Fill in the proposed begin and end dates of the project. These dates may be adjusted by the Office of Justice
Programs when the award is made.
14
Congressional Districts: Fill in the Congressional Districts in which the project will be located as well as the Congressional
District(s) the project will serve. Indicate "Statewide" or "National", if applicable.
15
Estimated Funding: In line "a", enter the Federal funds requested, not to exceed the dollar amount allocated in the program
announcement. Indicate any other resources that will be available to the project and the source of those funds on lines "b-f," as
appropriate.
16
State Executive Order 12372: Some states require you to submit your application to a State "Single Point of Contact" (SPOC) to
coordinate applications for Federal funds within the state. If your State requires a copy of your application, indicate the date submitted. If
a copy is not required, indicate the reason. (Refer to the "Administrative Requirements" section of the program announcement, for more
information.) The SPOC is not responsible for forwarding your application to the Federal awarding agency.
17
Delinquent Federal Debt: This question applies to the applicant organization. Categories of debt include delinquent audit allowances,
loans, and taxes.
18
Authorized Representative: Type in the name of the person legally authorized to enter into agreements on behalf of your agency. The
signature on the original application must be signed in blue ink and/or stamped as "original" to help distinguish the original from the
photocopies.
APPENDIX C
Assurances
(Form 4000/3)
ASSURANCES
The Applicant hereby assures and certifies compliance with all Federal statutes, regulations, policies, guidelines and requirements, including OMB Circulars
No. A-21, A-110, A-122, A-128, A-87; E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements 28 CFR, Part 66,
Common rule, that govern the application, acceptance and use of Federal funds for this federally-assisted project. Also the Applicant assures and certifies
that:
1.It possesses legal authority to apply for the grant; that a resolution, motion or
similar action has been duly adopted or passed as an official act of the
applicant's governing body, authorizing the filing of the application, including all
understandings and assurances contained therein, and directing and
authorizing the person identified as the official representative of the applicant to
act in connection with the application and to provide such additional information
may be required.
2.It will comply with requirements of the provisions of the Uniform Relocation
Assistance and Real Property Acquisitions Act of 1970 (P.L. 91-646) which
provides for fair and equitable treatment of persons displaced as a result of
Federal and federally-assisted programs.
3.It will comply with provisions of Federal law which limit certain political
activities of employees of a State or local unit of government whose principal
employment is in connection with an activity financed in whole or in part by
Federal grants. (5 USC 1501, et seq.)
4.It will comply with the minimum wage and maximum hours provisions of the
Federal Fair Labor Standards Act
5.It will establish safeguards to prohibit employees from using their positions
for a purpose that is or gives the appearance of being motivated by a desire for
private gain for themselves or others, particularly those with whom they have
family, business, or other ties.
6.It will give the sponsoring agency or the Comptroller General, through any
authorized representative, access to and the right to examine all records,
books, papers, or documents related to the grant.
7.It will comply with all requirements imposed by the Federal sponsoring
agency concerning special requirements of law, program requirements, and
other administrative requirements.
8.It will insure that the facilities under its ownership, lease or supervision which
shall be utilized in the accomplishment of the project are not listed on the
Environmental Protection Agency's (EPA) list of Violating Facilities and that it
will notify the Federal grantor agency of the receipt of any communication from
the Director of the EPA Office of Federal Activities indicating that a facility to be
used in the project is under consideration for listing by the EPA.
9.It will comply with the flood insurance purchase requirements of Section
102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87
Stat. 975, approved December 31, 1976, Section 102(a) requires, on and after
March 2, 1975, the purchase of flood insurance in communities where such
insurance is available as a condition for the receipt of any Federal financial
assistance for construction or acquisition purposes for use in any area that has
been identified by the Secretary of the Department of Housing and Urban
Development as an area having special flood hazards. The phrase "Federal
financial assistance" includes any form of loan, grant, guaranty, insurance
payment, rebate, subsidy, disaster assistance loan or grant, or any other form
of direct or indirect Federal assistance.
14.It will assist the Federal grantor agency in its compliance with Section 106
of the National Historic Preservation Act of 1966 as amended (16 USC 470),
Executive Order 11593, and the Archeological and Historical Preservation Act
of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic
Preservation Officer on the conduct of Investigations, as necessary, to identify
properties listed in or eligible for inclusion in the National Register of Historic
Places that are subject to adverse effects (see 36 CFR Part 800.8) by the
activity, and notifying the Federal grantor agency of the existence of any such
properties and by (b) complying with all requirements established by the
Federal grantor agency to avoid or mitigate adverse effects upon such
properties.
11.It will comply, and assure the compliance of all its subgrantees and
contractors, with the applicable provisions of Title I of the Omnibus Crime
Control and Safe Streets Act of 1968, as amended, the Juvenile Justice and
Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the
provisions of the current edition of the Office of Justice Programs Financial and
Administrative Guide for Grants, M7100.1; and all other applicable Federal
laws, orders, circulars, or regulations.
12.It will comply with the provisions of 28 CFR applicable to grants and
cooperative agreements including Part 18, Administrative Review Procedure;
Part 20, Criminal Justice Information Systems; Part 22, Confidentiality of
Identifiable Research and Statistical Information; Part 23, Criminal Intelligence
Systems Operating Policies; Part 30, Intergovernmental Review of Department
of Justice Programs and Activities; Part 42, Nondiscrimination/Equal
Employment Opportunity Policies and Procedures; Part 61, Procedures for
Implementing the National Environmental Policy Act; Part 63, Floodplain
Management and Wetland Protection Procedures; and Federal laws or
regulations applicable to Federal Assistance Programs.
13.It will comply, and all its contractors will comply, with the non-discrimination
requirements of the Omnibus Crime Control and Safe Streets Act of 1968, as
amended, 42 USC 3789(d), or Victims of Crime Act (as appropriate); Title VI of
the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act
of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act
(ADA) (1990); Title IX of the Education Amendments of 1972; the Age
Discrimination Act of 1975; Department of Justice Non-Discrimination
Regulations, 28 CFR Part 42, Subparts C,D,E, and G; and Department of
Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39.
14.In the event a Federal or State court or Federal or State administrative
agency makes a finding of discrimination after a due process hearing on the
grounds of race, color, religion, national origin, sex, or disability against a
recipient of funds, the recipient will forward a copy of the finding to the Office
for Civil Rights, Office of Justice Programs.
15.It will provide an Equal Employment Opportunity Program if required to
maintain one, where the application is for $500,000 or more.
16.It will comply with the provisions of the Coastal Barrier Resources Act (P.L.
97-348) dated October 19, 1982 (16 USC 3501 et seq.) which prohibits the
expenditure of most new Federal funds within the units of the Coastal Barrier
Resources System..
OJP FORM 4000/3 (Rev. 1-93) PREVIOUS EDITIONS ARE OBSOLETE.
ATTACHMENT TO SF-424
APPENDIX D
Certifications Regarding Lobbying, Debarment, Suspension
and Other Responsibility Matters; and Drug-Free Workplace Requirements
(Form 4061/6)
INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at
the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31
U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any
lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a
Federal action. Use the SF-LLL-A Continuation Sheet for additional information if the space on the form is
inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the
implementing guidance published by the Office of Management and Budget for additional information.
1. Identifying the type of covered Federal action for which lobbying activity is and/or has been secured to
influence the outcome of a covered Federal action.
b. Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change
to the information previously reported, enter the year and quarter in which the change occurred. Enter the
date of the last previously submitted report by this reporting entity for this covered Federal action.
4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District, if
known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a
prime or subaward recipient. Identify the tier of subawardee, e.g., the first subawardee of the prime is the
1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under
grants.
5. If the organization filing the report I n item 4 checks "subawardee", then enter the full name, address, city,
state and zip code of the prime Federal recipient. Include Congressional District, if known.
6. Enter the name of the Federal agency making the award or loan commitment. Include at least one
organizational level below agency name, if known. For example, Department of Transportation, United
States Coast Guard.
1. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the
full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and
loan commitments.
8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1
(e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement number;
the contract, grant or loan award number; the application/proposal control number assigned by the Federal
agency). Include prefixes, e.g., "RFP-DE-90-001".
9. For a covered Federal action where there has been an award or loan commitment for the prime entity
identified in item 4 or 5.
10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting
entity identified in item 4 to influence the covered Federal action.
(b) Enter the full names of the individual(s) performing services, and include full address if different from 10
(a). Enter Last Name, First Name, and Middle Initial (MI)>
11. The certifying official shall sign and date the form, print his/her name, title, and telephone number.
Public reporting burden for this collection of information is estimated to average 30 minutes per response including time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and
reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of
information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction
Project (0348-0046); Washington, D.C. 20503.
APPENDIX E
Budget Detail Worksheet
and Sample Budget
OMB Approval
No. 1121-0188
Expires 5-98 (Rev.
12/97)
Budget Detail Worksheet
Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the preparation of
the budget and budget narrative. You may submit the budget and budget narrative using this form
or in the format of your choice (plain sheets, your own form, or a variation of this form). However,
all required information (including the budget narrative) must be provided. Any category of
expense not applicable to your budget may be deleted.
A. Personnel - List each position by title and name of employee, if available. Show the annual
salary rate and the percentage of time to be devoted to the project. Compensation paid for
employees engaged in grant activities must be consistent with that paid for similar work within the
applicant organization.
Name/Position Computation Cost
TOTAL ____________
B. Fringe Benefits - Fringe benefits should be based on actual known costs or an established
formula. Fringe benefits are for the personnel listed in budget category (A) and only for the
percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA,
Workman's Compensation, and Unemployment Compensation.
Name/ Position Computation Cost
TOTAL ___________
Total Personnel & Fringe Benefits ___________ C. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to training, to field
interviews, to advisory group meeting). Show the basis of computation (e.g., six people to 3- day
training at $X airfare, $X lodging, $X subsistence). In training projects, travel and meals for
trainees should be listed separately. Show the number of trainees and unit costs involved. Identify
the location of travel, if known. Indicate source of travel policies applied: applicant's or federal
travel regulations.
Purpose of Travel Location Item
Computation Cost
TOTAL __________
D. Equipment - List nonexpendable items that are to be purchased (Note: Organization's own
capitalization policy for classification of equipment should be used). Expendable items should be
included in the "Supplies" category. Applicants should analyze the cost benefits of purchasing
versus leasing equipment, especially high cost items and those subject to rapid technical advances.
Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the
equipment is necessary for the success of the project. Attach a narrative describing the
procurement method to be used.
Item Computation Cost
TOTAL __________
E. Supplies - List items by type (e.g., office supplies, postage, training materials, copying paper,
and other expendable items, such as books and hand held tape recorders) and show the basis for
computation. Generally, supplies include any materials that are expendable or consumed during
the course of the project.
Supply Items Computation
Cost
TOTAL __________
F. Construction - As a rule, construction costs are not allowable. In some cases, minor repairs or
renovations may be allowable. Consult with the program office before budgeting funds in this
category.
Purpose Description of Work Cost
TOTAL __________
G. Consultants/Contractors - Indicate whether applicant's formal, written procurement policy or
the Federal Acquisition Regulations are followed.
Consultant Fees: For each consultant enter the name, if known, service to be provided, hourly or
daily fee (8-hour day), and estimated time on the project. Consultant fees in excess of $450 per day
require additional justification and prior approval from OJP.
Name of Consultant Service Provided Computation Cost
Subtotal _________
Consultant Expenses: List all expenses to be paid from the grant to the individual consultant in
addition to his or her fees (i.e., travel, meals, lodging)
Item Location Computation Cost
Subtotal _________
Contracts: Provide a description of the product or services to be procured by contract and an
estimate of the cost. Applicants are encouraged to promote free and open competition in awarding
contracts. A separate justification must be provided for sole source contracts in excess of
$100,000.
Item Cost
Subtotal __________
TOTAL __________
H. Other Costs - List items (e.g., rent, document reproduction, telephone, janitorial or security
services, and investigative or confidential funds) by major type and the basis of the computation.
For example, provide the square footage and the cost per square foot for rent, and provide a
monthly rental cost and how many months to rent.
Description Computation Cost
TOTAL __________
I. Indirect Costs - Indirect costs are allowed only if the applicant has a federally approved
indirect cost rate. A copy of the rate approval ( a fully executed, negotiated agreement) must be
attached. If the applicant does not have an approved rate, one can be requested by contacting the
applicant's cognizant federal agency, which will review all documentation and approve a rate for
the applicant organization, or if the applicant's accounting system permits, costs may be allocated
in the direct costs categories.
Description Computation Cost
TOTAL __________
Budget Summary - When you have completed the budget worksheet, transfer the totals for each
category to the spaces below. Compute the total direct costs and the total project costs. Indicate the
amount of federal funds requested and the amount of nonfederal funds that will support the project.
Budget Category Amount
A. Personnel __________
B. Fringe Benefits __________
C. Travel __________
D. Equipment __________
E. Supplies __________
F. Construction __________
G. Consultants/Contracts __________
H. Other __________
Total Direct Costs __________
I. Indirect Costs __________
TOTAL PROJECT COSTS __________
Federal Request __________
Nonfederal Amount __________
OMB Approval No. 1121-0188 SAMPLE
Expires 5-98 (Rev. 12/97)
Budget Detail Worksheet
A. Purpose: The Budget Detail Worksheet may be used as a guide to assist you in the
preparation of the budget and budget narrative. You may submit the budget and budget
narrative using this form or in the format of your choice (plain sheets, your own form, or
a variation of this form). However, all required information (including the budget
narrative) must be provided. Any category of expense not applicable to your budget
may be deleted.
(Example assumes an 18 month budget period)
A. Personnel - List each position by title and name of employee, if available. Show the
annual salary rate and the percentage of time to be devoted to the project.
Compensation paid for employees engaged in grant activities must be consistent with
that paid for similar work within the applicant organization.
Name/Position Computation Cost
Ellen Smith, Director ($50,000 x 100% x 1.5) $75,000
2 attorneys ($50,000 x 100% x 1.5 x 2) $150,000
Administrative Assistant ($40,000 x 50% x 1.5) $30,000
$255,000
Cost of living increase ($225,000 x 2% x .5yr .) $2,250
Overtime per investigator ($37.5/hr x 100 hrs x 3) $11,250
The director and the attorneys will be assigned exclusively to domestic violence cases. A 2
percent cost of living adjustment is scheduled for all full-time personnel 6-months prior to the end
of the grant. Overtime will be needed at times. A half-time administrative assistant will prepare
reports and provide other administrative support.
TOTAL $268,500
B. Fringe Benefits - Fringe benefits should be based on actual known costs or an
established formula. Fringe benefits are for the personnel listed in budget category (A)
and only for the percentage of time devoted to the project. Fringe benefits on overtime
hours are limited to FICA, Workman's Compensation, and Unemployment
Compensation.
Name/Position Computation Cost
Employer's FICA $255,000 x 7.65% $ 19,507
Retirement $255,000 x 6% $ 15,300
Health Insurance $255,000 x 12% $ 30,600
Workman's Compensation $255,000 x 1% $ 2,550
Unemployment Compensation $255,000 x 1% $ 2,550
TOTAL $ 70,507
C. Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to
training, to field interviews, to advisory group meeting). Show the basis of computation
(e.g., six people to 3- day training at $X airfare, $X lodging, $X subsistence). In training
projects, travel and meals for trainees should be listed separately. Show the number of
trainees and unit costs involved. Identify the location of travel, if known. Indicate source
of travel policies applied: applicant's or federal travel regulations.
Purpose of Travel Location Item Computation Cost
Training Minneapolis Airfare ($150 x 2 people x 2 trips)
$
6
0
0
Hotel ($75/night x 2 nights x 2
people x 2 trips) $ 600
Meals ($35/day x 3 days x 2 people
x 2 trips) $ 420
OJP-designated Technical Assistance $15,000
The two attorneys will attend training on dynamics of domestic violence.
TOTAL $16,620
D. Equipment -List nonnxpendable items that are to be purchased (Note: Organization's own
capitalization policy for classification of equipment should be used). Expendable items should be
included in the "Supplies" category. Applicants should analyze the cost benefits of purchasing
versus leasing equipment, especially high cost items and those subject to rapid technical advances.
Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the
equipment is necessary for the success of the project. Attach a narrative describing the
procurement method to be used.
Item Computation Cost
3 - 486 Computer w/CD ROM ($2,000 x 3 ) $6,000
The computers will be used by the director and attorneys to maintain and analyze case
information.
TOTAL $7,000
E. Supplies - List items by type (office supplies, postage, training materials, copying
paper, and expendable items, such as books and hand held tape recorders) and show
the basis for computation. Generally, supplies include any materials that are
expendable or consumed during the course of the project.
Supply Items Computation
Cost
Office Supplies ($50/mo x 12 mo) $ 600
Postage ($20/mo x 12 mo) $ 240
Training Materials ($2/set x 500 sets) $1,000
Office supplies and postage are needed for general operation of the program. Training
materials will be developed and used to train legal services providers on the dynamics
of domestic violence.
TOTAL $1,840
F. Construction - As a rule, construction costs are not allowable. In some cases, minor
repairs or renovations may be allowable. Consult with the program office before
budgeting funds in this category.
Purpose Description of Work Cost
Renovation Add walls $5,000
Build work tables $3,000
Build evidence storage units $2,000
The renovations are needed to upgrade facilities.
TOTAL $10,000
G. Consultants/Contracts - Indicate whether applicant's formal, written procurement
policy or the Federal Acquisition Regulations are followed.
Consultant Fees: For each consultant enter the name, if known, service to be
provided, hourly or daily fee (8-hour day), and estimated time on the project. Consultant
fees in excess of $450 per day require additional justification and prior approval from
OJP.
Name of Consultant Service Provided Computation
Cost
Jane Doe Domestic Violence Trainer ($150/day x 30 days)
$
4
,
5
0
0
Jane Doe, Domestic Violence Trainer, will be hired, as needed, to assist with the
education of attorneys providing legal services. $4,500
Consultant Expenses: List all expenses to be paid from the grant to the individual
consultant in addition to his or her fees (e.g., travel, meals, lodging)
Item Location Computation Cost
Airfare San Diego $400 x 6 trips $2,400
Hotel and Meals ($100/day x 30 days) $3,000
Jane Doe is expected to make up to 6 trips to provide training and technical assistance
to the project.
Subtotal $5,400
Contracts: Provide a description of the product or services to be procured by contract
and an estimate of the cost. Applicants are encouraged to promote free and open
competition in awarding contracts. A separate justification must be provided for sole
source contracts in excess of $100,000.
Item Cost
Not applicable
TOTAL $9,900
H. Other Costs - List items (e.g., rent, document reproduction, telephone, janitorial or
security services, and investigative or confidential funds) by major type and the basis of
the computation. For example, provide the square footage and the cost per square foot
for rent, and provide a monthly rental cost and how many months to rent.
Description Computation Cost
Rent (700 sq. ft. x $15/sq. Ft.) $10,500
($875 mo. x 12 mo.)
This rent will pay for space for the domestic violence unit. No space is currently
available.
Telephone ($100/mo. x 12) $ 1,200
Printing/Reproduction ($150/mo. x 12) $ 1,800
TOTAL $13,500
I. Indirect Costs - Indirect costs are allowed only if the applicant has a federally
approved indirect cost rate. A copy of the rate approval (a fully executed, negotiated
agreement) must be attached. If the applicant does not have an approved rate, one can
be requested by contacting the applicant's cognizant federal agency, which will review
all documentation and approve a rate for the applicant organization, or if the applicant's
accounting system permits, costs may be allocated in the direct costs categories.
Description Computation Cost
TOTAL
Budget Summary - When you have completed the budget worksheet, transfer the
totals for each category to the spaces below. Compute the total direct costs and the
total project costs. Indicate the amount of federal funds requested and the amount of
nonfederal funds that will support the project.
Budget Category Amount
A. Personnel $ 268,500
B. Fringe Benefits $ 70,507
C. Travel $ 16,620
D. Equipment $ 7,000
E. Supplies $ 1,840
F. Construction $ 10,000
G. Consultants/Contracts $ 9,900
H. Other $ 13,500
Total Direct Costs $ 397,867
I. Indirect Costs $ 0
TOTAL PROJECT COSTS $ 397,867
Federal Request $ 397,867
Nonfederal Amount $ NA
APPENDIX F
Sample Nonsupplanting Letter
SAMPLE
[Applicant Letterhead]
[date]
Ms. Laurie Robinson
Assistant Attorney General
Office of Justice Programs
810 7th Street, NW
Washington, DC 20531
Dear Ms. Robinson:
[Applicant] certifies that any funds awarded through the Domestic Violence
Victims' Civil Legal Assistance Grants program will be used to supplement exiting
funds for program activities and will not replace (supplant) nonfederal funds that
have been appropriated for the purpose of providing legal assistance and legal
advocacy to domestic violence victims. The [name of applicant] understands that
supplanting violations can result in a range of penalties, including suspension of
future funds under this program, suspension or debarment from federal grants,
recoupment of monies provided under this grant, and civil and/or criminal
penalties.
Sincerely,
[Applicant's Authorizing Official]
APPENDIX G
Sample Memorandum of Understanding
SAMPLE
[Applicant Letterhead]
Memorandum of Understanding
WHEREAS, Legal Services of America ("LSA") [applicant], XYZ Legal Aid and the
ABC Safety Shelter Project have come together to collaborate and to make an
application for Domestic Violence Victim's Civil Legal Assistance grant; and
WHEREAS, the partners listed above have agreed to enter into a collaborative
agreement in which LSA will be the lead agency and named applicant and the
other agencies will be partners in this application; and
WHEREAS, the partners herein desire to enter into a Memorandum of
Understanding setting forth the services to be provided by the collaborative; and
WHEREAS, the application prepared and approved by the collaborative through
its partners is to be submitted to the Office of Justice Programs on or before
April 3, 2000;
[Description of Collaborative Relationship]
provide a brief history of the collaborative relationship between the partners, including
when and under what circumstances the relationship began and when each partner
joined the collaboration;
describe any changes in the collaboration, including an explanation or description of
any new or additional partners that have been added, or any partners that would no
longer participate;
NOW, THEREFORE, it is hereby agreed by and between the partners as follows:
The partners will provide civil legal services to victims of domestic violence
including:
specify the extent of each party's participation in developing the application;
clearly state the roles and responsibilities each organization or agency will assume to
ensure the success of the proposed project;
identify the representatives of the planning and development team who will be
responsible for planning, developing and implementing project activities and describe
how they will work together and how they will work with project staff;
demonstrate a commitment on the part of all partners to work together to achieve
stated project goals; and
indicate approval of the proposed project budget by all signing parties.
1. LSA and XYZ will provide civil legal services to victims of domestic violence
that will include:
[Describe the resources each partner will contribute to the project either through time,
in-kind contribution or with the use of grant funds (for example, office space, project
staff, training).]
a. obtaining protective orders, providing representation for divorce,
custody and/or visitation cases and obtain child support orders;
b. providing representation for administrative matters such as access to
benefits for housing and/or landlord/tenant matters, and for matters
related to employment, including unemployment compensation;
c. providing other legal services that may become necessary to properly
and completely represent a victim of domestic violence;
d. develop programs to reach diverse and traditionally underserved
populations, including racial, cultural, or ethnic minorities; the disabled;
language minorities; or domestic violence victims in rural or inner-city
areas.
2. LSA [applicant] and ABC will collaborate in the following manner:
a. provide services such as comprehensive initial and on-going training to
insure a consistent level of qualified representation by attorneys and/or
legal advocates knowledgeable about the law and sensitive to the
dynamics of battering relationships;
b. attorney representing domestic violence client will confer with victim
advocate about pending case where necessary with clients permission;
c. meet at least three times a month for cases referral reviews and follow-
up.
3. LSA and ABC will collaborate in the following manner:
a. LSA will:
1. refer clients to ABC for counseling, advocacy, resources;
2. train all attorneys on interviewing, safety planning; and
3. conduct monthly outreach on legal procedures for shelter clients.
b. ABC will:
1. train LSA attorneys every three months on emerging issues;
2. train all staff funded by grant initially on the dynamics of
domestic violence and safety issues
3. The collaboration service area includes a ten county area in [your] State. The
ten counties to be served are:
4. The partners agree to collaborate and provide civil legal, advocacy and
training services to victims of domestic violence and to other providers of
victims of domestic violence pursuant to the program narrative of the grant
application attached to this agreement.
5. Compensation for [non-lead] partners' contribution to this project will be
provided as outlined in the attached OJP budget detail. By signing here, each
entity signifies approval of this collaboration including the proposed budget.
______________________________ __________________________
XYZ [applicant' authorizing official] Legal Services of America
___________________________
ABC Safety Shelter Project
Dated: April 3, 2000
cc: Agencies and Interested Parties
APPENDIX H
Single Points of Contact
INTERGOVERNMENTAL REVIEW PROCESS
Executive Order 12372 requires applicants from State and local units of government or other
organizations providing service within a State to submit a copy of the application to the State
Single Point of Contact (SPOC), if one exists, and if this program has been selected for review
by the State. You must contact your State SPOC to find out if this program has been selected
for review by your State.
In accordance with Executive Order #12372, "Intergovernmental Review of Federal Programs,"
Section 4, the Office of Management and Budget (OMB) shall maintain a list of official State
entities designated by the States to review and coordinate proposed Federal financial
assistance and direct Federal development. This listing is the OFFICIAL OMB LISTING. This
listing is also published in the Catalogue of Federal Domestic Assistance biannually.
States that are not listed no longer participate in the intergovernmental review process but
MAY still apply for grants. These include: Alaska; American Samoa; Colorado; Connecticut;
Kansas; Hawaii; Idaho; Louisiana; Massachusetts, Minnesota; Montana; Nebraska; Oklahoma;
Oregon; Pennsylvania; South Dakota; Tennessee; Virginia; and Washington. This list is based
on the most current information provided by the States. Changes to the list will only be made
upon formal notification by the State.
ARIZONA
Joni Saad
Arizona State Clearinghouse
3800 N. Central Avenue
Fourteenth Floor
Phoenix, Arizona 85012
Telephone (602) 280-1315
FAX: (602) 280-1305
ARKANSAS
Mr. Tracy L. Copeland
Manager, State Clearinghouse
Office of Intergovernmental Services, Department of
Finance and Administration
1515 W. 7th St., Room 412
Little Rock, Arkansas 72203
Telephone: (501) 682-1074
FAX: (501) 682-5206
tlcopeland@dfa.state.ar.us
CALIFORNIA
Grants Coordinator
Office of Planning & Research
1400 Tenth Street, Room 121
Sacramento, California 95814
Telephone (916) 323-7480
FAX (916) 323-3018
DELAWARE
Francine Booth
State Single Point of Contact
Executive Department
Thomas Collins Building
P.O. Box 1401
Dover, Delaware 19903
Telephone: (302) 739-3326
FAX: (302) 739-5661
fbooth@state.de.us
DISTRICT OF COLUMBIA
Charles Nichols
State Single Point of Contact
Office of Grants Mgmt. & Development.
717 14th Street, N.W. - Suite 500
Washington, D.C. 20005
Telephone: (202) 727-6554
FAX: (202) 727-1617
FLORIDA
Florida State Clearinghouse
Department of Community Affairs
2740 Centerview Drive
Tallahassee, Florida 32399-2100
Telephone: (904) 922-5438
FAX: (904) 487-2899
cherie.trainor@dcs.state.fl.us
GEORGIA
Deborah Stephens
Administrator
Georgia State Clearinghouse
254 Washington Street, S.W. - Room 401J
Atlanta, Georgia 30334
Telephone: (404) 656-3855 or
FAX: (404) 656-7901
ssda@mail.opb.state.ga.us
ILLINOIS
Virginia Bova
State Single Point of Contact
Department of Commerce and Community Affairs
620 East Adams
Springfield, Illinois 62701
Telephone: (217) 814-6028
FAX: (217) 814-1800
INDIANA
Frances Williams
State Budget Agency
212 State House
Indianapolis, Indiana 46204
Telephone: (317) 232-2972
FAX: (317) 233-3323
IOWA
Steven R. McCann
Division for Community Assistance, Iowa
Department of Economic Development
200 East Grand Avenue
Des Moines, Iowa 50309
Telephone: (515) 242-4719
FAX: (515) 242-4859
steve.mccann@ided.state.ia.us
KENTUCKY
Kevin J. Goldsmith, Director
Sandra Brewer, Executive Secretary
Intergovernmental Affairs
Office of the Governor
700 Capitol Center Avenue
Frankfort, Kentucky 40601
Telephone: (502) 564-2611
FAX: (502) 564-2849
sbrewer@mail.state.ky.us
MAINE
Joyce Benson
State Planning Office
184 State Street
38 State House Station
Augusta, Maine 04333
Telephone: (207) 287-3261
FAX: (207) 287-6489
joyce.benson@state.me.us
MARYLAND
Linda Janney, Manager
Plan and Project Review
Maryland Office of Planning
301 W. Preston Street - Room 1104
Baltimore, Maryland 21201-2365
Telephone: (410) 767-4490
FAX: (410) 767-4480
linda@mail.op.state.md.us
MICHIGAN
Richard Pfaff
Southeast Michigan Council of Governments
1900 Edison Plaza
660 Plaza Drive
Detroit, Michigan 48226
Telephone: (313) 961-4266
FAX: (313) 961-4869
pfaff@semcog.org
MISSISSIPPI
Cathy Mallette
Clearinghouse Officer
Department of Finance and Administration
455 North Lamar Street
Jackson, Mississippi 39202-3087
Telephone: (601) 359-6762
FAX: (601) 359-6764
MISSOURI
Lois Pohl
Federal Assistance Clearinghouse
Office Of Administration
P.O. Box 809
Room 760, Truman Building
Jefferson City, Missouri 65102
Telephone: (314) 751-4834
FAX: (314) 751-7819
NEVADA
Department of Administration
State Clearinghouse
Capitol Complex
Carson City, Nevada 89710
Telephone: (702) 687-4065
FAX: (702) 687-3983
Contact: Heather Elliot
(702) 687-6367
helliot@govmail.state.nv.us
NEW HAMPSHIRE
Jeffrey H. Taylor
Director, New Hampshire Office of State Planning
Attn: Intergovernmental Review Process
Mike Blake
2 « Beacon Street
Concord, New Hampshire 03301
Telephone: (603) 271-2155
FAX: (603) 271-1728
NEW MEXICO
Nick Mandell
Local Government Division
Room 201 Bataan Memorial Building
Santa Fe, New Mexico 87503
Telephone: (505) 827-3640
FAX (505) 827-4984
NEW YORK
New York State Clearinghouse
Division of the Budget
State Capitol
Albany, New York 12224
Telephone: (518) 474-1605
FAX (518) 486-5617
NORTH CAROLINA
Jeanette Furney (Grants)
Chrys Baggett (Environment)
N.C. State Clearinghouse
Office of the Secretary of Administration.
116 West Jones Street
Raleigh, North Carolina 27603-8003
Telephone: (919) 733-7232
FAX: (919) 733-9571
NORTH DAKOTA
North Dakota Single Point of Contact
Office of Intergovernmental Assistance
600 East Boulevard Avenue
Bismarck, North Dakota 58505-0170
Telephone: (701) 224-2094
FAX: (701) 224-2308
OHIO
Larry Weaver
State Single Point of Contact
State Clearinghouse
Office of Budget and Management
30 East Broad Street, 34th Floor
Columbus, Ohio 43266-0411
__________________________
Please direct correspondence and questions about
intergovernmental review to:
Linda Wise
Telephone: (614) 466-0698
FAX: (614) 466-5400
RHODE ISLAND
Kevin Nelson
Review Coordinator
Department of Administration
Division of Planning
One Capitol Hill, 4th Floor
Providence, Rhode Island 02908-5870
Telephone: (401) 222-2280
FAX: (401) 222-2083
SOUTH CAROLINA
Rodney Grizzle
State Single Point of Contact
Budget and Control Board
Office of the Governor
1122 Ladies Street - 12th Floor
Columbia, South Carolina 29201
Telephone: (803) 734-0485
FAX: (803) 734-0645
agrizzle@budget.state.sc.us
TEXAS
Tom Adams
Governors Office
Director, Intergovernmental Coordination
P.O. Box 12428
Austin, Texas 78711
Telephone: (512) 463-1771
FAX: (512) 463-1888
tadams@governor.state.tx.us
UTAH
Carolyn Wright
Utah State Clearinghouse
Office of Planning and Budget
Room 116 State Capitol
Salt Lake City, Utah 84114
Telephone: (801) 538-1535
FAX: (801) 538-1547
cwright@state.ut.us
WEST VIRGINIA
Fred Cutlip, Director
West Virginia Development Office
Building #6, Room 645
State Capitol
Charleston, West Virginia 25305
Telephone: (304) 558-0350
FAX: (304) 558-0362
fcutlip@wvdo.org
WISCONSIN
Jeff Smith,Section Chief
State/Federal Relations
Wisconsin Department of Administration
101 East Wilson Street - 6th Floor
P.O. Box 7868
Madison, Wisconsin 53707
Telephone: (608) 266-0267
FAX: (608) 267-6931
sjt@mail.state.wi.us
WYOMING
Sandy Ross
State Single Point of Contact
Department of Administration and Information
2001 Capitol Avenue, Room 214
Cheyenne, WY 82002
Telephone: (307) 777-5492
FAX: (307) 777-3696
srossl@missc.state.wy.us
TERRITORIES
GUAM
Joseph Rivera, Acting Director
Bureau of Budget and Management Research
Office of the Governor
P.O. Box 2950
Agana, Guam 96910
Telephone: 011-671-475-9411
FAX: 011-671-472-2825
PUERTO RICO
Jose Cabellero-Mercado
Chairman
Puerto Rico Planning Board
Federal Proposals Review Office
Minillas Government Center
P.O. Box 41119
San Juan, Puerto Rico 00940-1119
Telephone: (809) 727-4444 or
(809) 723-6190
FAX: (809) 724-3270 or
NORTH MARIANA ISLANDS
Alvaro A. Santos, Executive Officer
Office of Management and Budget
Office of the Governor
Saipan, MP 96950
Telephone: (670) 664-2256
FAX: (670) 664-2272
Contact person: Ms. Jacoba T. Seman
Federal Programs Coordinator
Telephone: (670) 664-2289
FAX: (670) 664-2272
VIRGIN ISLANDS
Nellon Bowry
Director, Office of Management and Budget
#41 Norregade Emancipation Garden
Station
Second Floor
Saint Thomas, Virgin Islands 00802
_____________________________
Please direct all questions and correspondence
about
intergovernmental review to:
Daisey Millen
Telephone: (809) 774-0750
FAX: (809) 776-0069 APPENDIX I
State Agencies Administering the STOP Violence Against Women
Formula Grants Program
STOP Violence Against Women Formula Grants Program
List of Designated State Agencies
State Contacts
Alabama
Mr. Doug Miller
Division Chief
Alabama Department of Economic & Community
Affairs
Law Enforcement/ Traffic Safety Division
401 Adams Ave. - P.O. Box 5690
Montgomery, Alabama 36103-5690
(334) 242-5843 (Direct Line)
(334) 242-5803 (Main Number)
(334) 242-0712-fax
Alaska
Trisha Gentle
Executive Director
Council on Domestic Violence & Sexual Assault
P.O. Box 111200
Juneau, Alaska 99811
(*Street address-450 Whittier St., Rm. 207 Juneau,
Alaska 99811)
(907) 465-4356; (907) 465-3627-fax
American Samoa
La'aulii A. Filoialli
Executive Offices of the Governor
Criminal Justice Planning Agency
Pago Pago, American Samoa 96799
[011](684) 633-5221
[011](684) 633-7552
Arizona
Donna Irwin, Program Manager
(dirwin@azgov.state.az.us)
Governor's Office for Domestic Violence Prevention
1700 West Washington, Suite 101-F
Phoenix, Arizona 85007
(602) 542-1773; (602) 542-5522-fax
Arkansas
Jerry Duran, Administrator
Office of Intergovernmental Services
Department of Finance and Administration
1515 West 7th Street; Room 417
Little Rock, Arkansas 72201
(501) 682-1074; (501) 682-5206-fax
California
Ann Mizoguchi, Program Manager
(AnnM@ccjpl.ocjp.ca.gov)
Sexual Assault/DV Branch
Governor's Office of Criminal Justice Planning
1130 K Street, Suite 300
Sacramento, California 95814
(916) 323-7615; (916) 324-9167-fax
Colorado
Wendell Graham, Planning Grants Officer
Colorado Victims Program
Division of Criminal Justice
Department of Public Safety
700 Kipling Street, Suite 1000
Denver, Colorado 80215
(303) 239-5728; (303) 239-5743-fax
Connecticut
Lisa Secondo
Planning Specialist
Policy Development & Planning Division
Office of Policy and Management
450 Capitol Ave.
Mail Stop #52-CPD
PO Box 341441
Hartford, Connecticut 06134
(860) 418-6391; (860) 418-6496-fax
Delaware
Gail Rohm, Planning Coordinator
Delaware Criminal Justice Council
Carvel State Office Building, 10th Floor
820 N. French Street
Wilmington, Delaware 19801
302/577-5030; (302) 577-3440-fax
District of Columbia
Eunice Pierre
STOP Grants Coordinator
Office of Grants Management & Development
717 14th Street, NW, Suite 1200
Washington, D.C. 20005
(202) 727-6537;(202) 727-1617 or
(202) 727-1645-fax
Florida
Pat Barrett
Deputy Director
Governor's Task Force on Domestic Violence
Department of Community Affairs
2555 Shumard Oak Blvd.
Tallahassee, Florida 32399-2100
(850) 414-8312; (850) 922-6720-fax
Georgia
Michele Jordan
Assistant Division Director
Criminal Justice Coordinating Council
503 Oak Place, Suite 540
Atlanta, Georgia 30349
(404) 559-4949; (404) 559-4960-fax
Guam
Cecila A.Q. Morrison
Executive Director
Governor's Community Outreach
Federal Programs Office
Office of the Governor
P.O. Box 2950
Agana, Guam 96913
(FedEx.: 205-207 E. Sunset Blvd. Tiyan, Guam
96913)
[011] (671) 472-9162
[011] (671) 477-4826-fax
Hawaii
Tony Wong
Planning Specialist
Resource Coordination Division
Department of the Attorney General
425 Queen Street
Honolulu, Hawaii 96813
(808) 586-1096; (808) 586-1373-fax
Idaho
Steve Raschke
Grants Management Supervisor
Idaho Department of Law Enforcement
P.O. Box 700
Meridian, Idaho 83680-0700
(208) 884-7042; (208) 884-7094-fax
Illinois
Robert Taylor, Senior Associate
(RTaylor@icjia.state.il.us)
Federal and State Grants Division
Illinois Criminal Justice Information Authority
120 South Riverside Plaza, Suite 1016
Chicago, Illinois 60606
(312) 793-8550; (312) 793-8422-fax
Indiana
Ms. Melissa Moland
Criminal Justice Institute
302 W. Washington Street
Room E-209
Indianapolis, Indiana 46204
(317) 232-1233; (317) 232-4979-fax
Iowa
Rebecca Kinnamon
Program Coordinator
Governor's Alliance on Substance Abuse
Lucas State Office Building
East 12th & Grand
Des Moines, Iowa 50319
(515) 242-6379; (515) 242-6390-fax
Kansas
Juliene A. Maska
Victims' Rights Coordinator
Office of the Attorney General
2nd Floor Judicial Center
120 SW 10th Ave.
Topeka, Kansas 66612-1597
(785) 296-2215; (785) 291-3875-fax
Kentucky
Donna Langley, Program Coordinator
Division of Grants Management Kentucky Justice
Cabinet
403 Wapping Street
Bush Building, 2nd Floor
Frankfort, Kentucky 40601
(502) 564-3251 (502) 564-4840-fax
Louisiana
Susan DeVenney, Program Manager
Louisiana Commission on Law Enforcement
1885 Wooddale Boulevard
Room 708
Baton Rouge, Louisiana 70806-1511
(225) 925-1757; (225) 925-1998-fax
Maine
Peter Brough
STOP Grant Administrator
Maine Department of Public Safety
164 State House Station
Augusta, Maine 0433-0164
(207) 624-8756 (Direct Line)
(207) 624-8763; (207) 624-8768-fax
Maryland
Pat Baker-Simon, VAWA Coordinator
Governor's Office of Crime Control & Prevention
300 East Joppa Road
Suite 1105
Towson, Maryland 21286-3016
(410) 321-3521 ext. 356;
(410) 321-3116-fax
Massachusetts
Marilee Kenney Hunt, Director
VAWA Grant Program
Executive Office of Public Safety Programs Division
(Massachusetts Committee on Criminal Justice)
1 Ashburton Place, Suite 2110
Boston, MA 02108
(617) 727-6300; (617) 727-5356-fax
Michigan
Cheryl Sibilsky
Interim Executive Director
Family Independence Agency
235 South Grand Ave.
Suite 508
Lansing, Michigan 48933
(517) 373-0076; (517) 241-8903-fax
Minnesota
Claudie Ahrens
Grants Administrator
Minnesota Center for Crime Victim Services
245 East 6th Street
Suite 705
St. Paul, Minnesota 55101
(651) 282-6256; (651) 296-5787-fax
Mississippi
Herbert Terry, Director
Office of Justice Programs
Division of Public Safety Planning
Mississippi Department of Public Safety
P.O. Box 23039
Jackson, Mississippi 39225-3039
(601) 359-7880; (601) 359-7832-fax
Missouri
Vicky Scott,
Victim Assistance Program Specialist
Missouri Department of Public Safety
P.O. Box 749
Jefferson City, Missouri 65102-0749
(573) 751-4905; (573) 751-5399-fax
Montana
Nancy Knight
Program Coordinator
Montana Board of Crime Control
3075 North Montana Avenue
(or PO Box 201408)
Helena, Montana 59620-1408
(406) 444-1995; (406) 444-4722-fax
Nebraska
LaVonna Evans
Federal Aide Administrator
Nebraska Commission on Law Enforcement &
Criminal Justice
P.O. Box 94946
301 Centennial Mall South
Lincoln, Nebraska 68509
(402) 471-2194; (402) 471-2837-fax
Nevada
Darlene Whitworth
STOP Grant Administrator
Office of the Attorney General
100 North Carson Street
Carson City, Nevada 89701-4717
(775) 684-1124; (702) 684-1108-fax
New Hampshire
Mark C. Thompson
Director of Administration
State of New Hampshire
Department of Justice
33 Capitol Street
Concord, New Hampshire 03301
(603) 271-1234; (603) 271-2110-fax
New Jersey
Gail Faille, Chief
Office of Victim-Witness Advocacy
Division of Criminal Justice
Department of Law and Public Safety
Hughes Justice Complex
P.O. Box 085
Trenton, NJ 08625
(609) 588-3999 (Direct Line)
(609)588-3175; (609) 588-7890-fax
New Mexico
Sheila Allen
VAWA Program Grant Manager
Crime Victims' Reparation Commission
8100 Mountain Road, NE - Suite 106
Albuquerque, New Mexico 87110
(505) 841-9432; (505) 841-9437-fax
New York
Beth Ryan, Program Coordinator
Office of Funding and Program Assistance
New York State Division of Criminal Justice
Services
Executive Park Tower
Stuyvesant Plaza
Albany, New York 12203
(518) 485-7913; (518) 485-8357-fax
North Carolina
Barry Bryant, Administrator
Division of Governor's Crime Commission
Department of Crime Control & Public Safety
1201 Front Street
Raleigh, North Carolina 27609
(919) 733-4564; (919) 733-4625-fax
North Dakota
Mary Dasovick
Domestic Violence/Rape Crisis
Division of Maternal & Child Health
Department of Health
600 East Boulevard
Bismarck, North Dakota 58505-0200
(701) 328-3340; (701) 328-1412-fax
Northern Mariana Islands
Harry C. Blanco, Executive Director
Criminal Justice Planning Agency
P.O. Box 1133 CK
Fed.Ex.: CJPA, c/o Office of the Governor, Capitol
Hill
Saipan, Northern Mariana 96950
(670) 664-4550;(670) 664-4560 fax
Ohio
Stephanie Graubner (Graubner@ocjs.state.oh.us)
VAWA Grants Coordinator
Office of Criminal Justice Services
400 East Town Street, Suite 300
Columbus, Ohio 43215
(614) 728-8738; (614) 466-0308-fax
Oklahoma
Louietta Jones
Director of Federal Programs
District Attorneys Council
2200 Classen Boulevard, Suite 1800
Oklahoma City, Oklahoma 73106
(405) 264-5008; (405) 524-5095-fax
Oregon
Renee Kim, Grants Coordinator
Criminal Justice Services Division
Department of State Police
400 Public Service Building
Salem, Oregon 97310
(503) 378-3725 ext. 4148
(503) 378-6993-fax
Pennsylvania
Carol Lavery
Director of the Bureau of Victim Services
Victim Services Program
Commission on Crime & Delinquency
P.O. Box 1167
Harrisburg, PA 17108-1167
(717) 783-0551 ext. 3093
(717) 772-4331-fax
Puerto Rico
Lilia Luciano
Project Coordinator
The Commission for Women's Affairs
Box 11382
Fernandez Juncos Station
San Juan, Puerto Rico 00910
(FedEx.: 151 San Francisco Street
Old San Juan, Puerto Rico 00901)
(787) 721-7676; (787) 723-3611-fax
Rhode Island
Kirsten Martineau
Interim VAWA Coordinator
Governor's Justice Commission
One Capitol Hill, 4th Floor
Providence, Rhode Island 02908
(401) 222-5349; (401) 222-1294-fax
South Carolina
"BJ" (Barbara Jean) Nelson
Project Administrator
Department of Public Safety
Office of Safety and Grants
5400 Broad River Road
Columbia, SC 29210-4088
(803) 896-8712; (803) 896-8714-fax
South Dakota
Susan Sheppick
Program Specialist
Domestic Abuse Programs
Department of Social Services
700 Governors Drive
Pierre, South Dakota 57501-2291
(605) 773-4330; (605) 773-6834-fax
Tennessee (Relocating 2/00)
Terry Hewitt
STOP Coordinator
Office of Criminal Justice Programs
Department of Finance & Administration
1400 Andrew Jackson Building
Nashville, TN 37243-1700
(615) 532-3355; (615) 532-2989-fax
Texas
Amiee Snoddy
Program Coordinator
Criminal Justice Division
Office of the Governor
P.O. Box 12428
Austin, Texas 78711
(512) 463-1924 (Direct Line)
(512) 463-1936; (512) 475-2440-fax
Utah
Christine Watters, Program Manager
Utah Office of Crime Victims Reparations
350 East 500 South
Salt Lake City, Utah 84111-3326
(801) 238-2360; (801) 533-4127-fax
Vermont
Lori Hayes, Executive Director
The Vermont Center for Crime Victims Services
103 South Main Street
Waterbury, Vermont 05671-2001
(802) 241-1251; (802) 251-1253-fax
or: Charlie Teske, Grants Manager (802) 241-1250
Virgin Islands
R. Maria Brady
Director of Victim Witness Services
Office of the Governor
Law Enforcement Planning Commission
8172 Sub Base, Suite #3
St.Thomas, Virgin Islands 00802-5803
(340) 774-6400; (340) 776-3317-fax
Virginia
Mandie Patterson
VAW Program Analyst
Victims Services Section
Department of Criminal Justice Services
805 East Broad Street, 10th Floor
Richmond, Virginia 23219
(804) 225-3900; (804) 786-3923
(804) 371-8981-fax
Washington
Anita Granbois/Pearl Gipson
VAWA Program Coordinator
Department of Community
Trade & Economic Development
906 Columbia Street, SW
P.O. Box 48300
Olympia, WA 98504-8300
(360) 753-4934; (360) 586-7176-fax
anitag@cted.wa.gov
West Virginia
Tonia Thomas
Justice Programs Specialist
Department of Military Affairs & Public Safety
Criminal Justice & Highway Safety Division
1204 Kanawha Boulevard East
Charleston, West Virginia 25301
(304) 558-8814 ext. 216
(304) 558-0391-fax
Wisconsin
Kittie Smith
VAWA Program Specialist
Office of Justice Assistance
131 West Wilson Street, Suite 202
Madison, Wisconsin 53702-0001
(608) 261-8762 (Direct Line)
(608) 266-7488; (608) 266-6676-fax
Wyoming
Ms. Sharon Montagnino
Director of Victim Services
Office of the Attorney General
123 State Capitol Building
Cheyenne, Wyoming 82002
(307) 777-7841; (307) 777-6683-fax APPENDIX J
State Agencies Administering the Byrne Formula Grants Program
State Offices Administering
The Edward Byrne Memorial State and Local Law Enforcement Assistance
Formula Grant Program
ALABAMA
LeWayne Freeman, Director
Department of Economic and
Community Affairs
401 Adams Avenue,
P.O. Box 5690
Montgomery, AL 36103-5690
Contact: Jim Quinn
Phone: (334) 242-5890
Fax: (334) 242-0712
ARKANSAS
Jerry Duran, Administrator
Office of Intergovernmental
Services
Department of Finance and
Administration
1515 Building, Suite 417
P.O. Box 3278
Little Rock, AK 72203
Contact: Jerry Duran
Phone: (501) 682-1074
Fax: (501) 682-5206
ALASKA
Colonel Glenn Godfrey,
Director
Alaska State Troopers
5700 East Tudor Road
Anchorage, AK 99507
Contact: Catherine Katsel
Phone: (907) 269-5082
Fax: (907) 337-2059
pckatsel@psafety.state.ak.us
CALIFORNIA
Frank Grimes
Executive Director
Officec of Criminal Justice
Planning
1130 K Street, Suite 300
Sacramento, California 95814
Contact: Jim Roth, Chief
Phone: (916) 324-9166
Fax: (916) 327-8714
ARIZONA
Rex M. Holgerson
Executive Director
Arizona Criminal Justice
Commission
1501 West Washington Street,
Suite 207
Phoenix, AZ 85007
Contact: Joseph R. Farmer
Phone: (602) 542-1928
Fax: (602) 542-4852
acjc@goodnet.com(notify
before sending)
COLORADO
Carole Poole, Acting Director
Division of Criminal Justice
700 Kipling Street, 3rd Floor
Denver, CO 80215
Contact: Lance Clem
Phone: (303) 239-4442
Fax: (303) 239-4491
jinmann@aol.com
CONNECTICUT
Leonard F. D'Amico
Under Secretary
Office of Policy and
Management
450 Capitol Avenue, MS
#52CPD
P.O. Box 341441
Hartford, CT 06134-1441
Contact: Jack Bates
Phone: (860) 418-6210
Fax: (860) 418-6496
FLORIDA
Rosa M. Morgan, Chief
Department of Community
Affairs
2555 Shumard Oak Blvd.
Tallahassee, FL 32399
Contact: Clayton Wilder
Phone: (850) 488-8016
Fax: (850) 487-4414
DELAWARE
James Kane, Director
Criminal Justice Council
Carvel State Office Building
820 N. French Street, 4th FL
Wilmington, DE 19801
Contact: Cheryl Stallman
Phone: (302) 577-8695
Fax: (302) 577-3440
GEORGIA
Martha Gilland, Director
Criminal Justice Coordinating
Council
503 Oak Place, Suite 540
Atlanta, GAa 30349
Contact: John T. Clower
Phone: (404) 559-4949
Fax: (404) 559-4960
DISTRICT OF COLUMBIA
Norman Dong, Director
Office of Grants Management
and Development
717 14th Street, N.W.
Suite 1200
Washington, D.C. 20005
Contact: Tanya Hatton
Phone: (202) 727-6537
Fax: (202) 727-1617
HAWAII
The Honorable Margery S.
Bronster, Attorney General
State of Hawaii
425 Queen Street, Room 221
Honolulu, HI 96813
Contact: Lari Koga
Phone: (808) 586-1151
Fax: (808) 586-1373
IDAHO
E.D. Strickfaden, Acting
Director
Idaho Department of Law
Enforcement
P.O. Box 700
Meridian, ID 83680-0700
Contact: Roberta Silva
Phone: (208) 884-7040
Fax: (208) 884-7094
rsilva@dle.state.id.us
IOWA
Dale R. Woolery
Acting Coordinator
Governor's Alliance on
Substance Abuse
Lucas State Office Building,
2nd Floor
Des Moines, IA 50319
Contact: Dale R. Woolery
Phone: (515) 281-3788
Fax: (515) 242-6390
ILLINOIS
Candice M. Kane
Acting Executive Director
Illinois Criminal Justice
Information Authority
120 S. Riverside Plaza
Suite 1016
Chicago, IL 60606
Contact: Robert Taylor
Phone: (312) 793-8550
Fax: (312) 793-8422
KANSAS
Barbara Tombs
Executive Director
Kansas Criminal Justice
Coordinating Council
700 S.W. Jackson, Room 501
Topeka, KS 66603
Contact: Ronald McVeigh
Phone: (913) 296-0926
Fax: (913) 296-0927
rmcveigh@wws.net
INDIANA
Catherine O'Connor
Executive Director
Indiana Criminal Justice
Institute
302 W. Washington St., Rm E-
209
Indianapolis, IN 46204
Contact: Doug Fowler
Phone: (317) 232-1230
Fax: (317) 232-4979
KENTUCKY
Kim Allen, Director
Justice Cabinet
Bush Building
403 Wapping Street, 2nd Floor
Frankfort, KY 40601
Contact: Debra McGovern
Phone: (502) 564-7554
Fax: (502) 564-4840
LOUISIANA
Michael Ranatza
Executive Director
Louisiana Commission on Law
Enforcement
1885 Wooddale Blvd., Ste 708
Baton Rouge, LA 70806
Contact: Debbie Maggio
Phone: (504) 925-3513
Fax: (504) 925-1998
MAINE
Michael F. Kelly
Acting Commissioner
Department of Public Safety
State House Station 42
Augusta, ME 04333
Contact: David Giampetruzzi
Phone: (207) 877-8016
Fax: (207) 624-8768
MARYLAND
Michael A. Sarbanes
Executive Director
Governor's Office of Crime
Control and Prevention
300 E. Joppa Road, Suite 1105
Baltimore, MD 21286-3016
Contact: Greg Leyko
Phone: (410) 321-3521
Fax: (410) 321-3116
MASSACHUSETTS
Mike O'Toole
Acting Executive Director
Massachusetts Committee on
Criminal Justice
100 Cambridge St., RM 2100
Boston, MA 02202
Contact: Jane Zuroff
Phone: (617) 727-6300
Fax: (617) 727-5356
MICHIGAN
Darnell Jackson, Director
Office of Drug Control Policy
Michigan National Tower
124 W. Allegan, Suite 1200
Lansing, MI 48913
Contact: Ardith DaFoe
Phone: (517) 373-2952
Fax: (517) 373-2963
MINNESOTA
Mary Ellison
State Administrator
Minnesota Department of
Children, Families
and Learning
Office of Drug Policy and
Violence Prevention
550 Cedar Street, Suite 409
St. Paul, MN 55101
Contact: Jeri Boisvert
Phone: (612) 296-0922
Fax: (612) 297-7313
MISSISSIPPI
Ron Sennett, Interim Director
Division of Public Safety
Planning
Department of Public Safety
401 North West Street, 8th Flr
P.O. Box 23039
Jackson, MS 39225-3039
Contact: Joyce Word
Phone: (601) 359-7880
Fax: (601) 359-7832
NEBRASKA
Allen L. Curtis
Executive Director
Nebraska Commission on Law
Enforcement &
Criminal Justice
301 Centennial Mall South,
5th Floor
P.O. Box 94946
Lincoln, Nebraska 68509
Contact: Nancy Steeves
Phone: (402) 471-3416
Fax: (402) 471-2837
MISSOURI
Gary B. Kempker, Director
Missouri Department of Public
Safety
Truman State Office Building
Room 870, P.O. Box 749
Jefferson City, MO 65102-
0749
Contact: Pete Fleishman
Phone: (573) 751-4905
Fax: (573) 751-5399
NEVADA
John Drew, Director
Department of Motor Vehicles
and Public Safety
555 Wright Way
Carson City, NV 89711-0900
Contact: Sandra Mazy
Phone: (702) 687-5282
Fax: (702) 687-8798
MONTANA
Gene Kiser, Executive Director
Montana Board of Crime
Control
303 North Roberts
Scott Hart Bldg.
Helena, MT 59620
Contact: Cathy Kendall
Phone: (406) 444-3604
Fax: (406) 444-4722
NEW HAMPSHIRE
Mark C. Thompson
Director of Administration
Office of the Attorney General
33 Capitol Street
Concord, NH 03301
Contact: Gale Dean
Phone: (603) 271-7987
Fax: (603) 271-2110
NEW JERSEY
Paul H. Zoubek, Director
Division of Criminal Justice
Department of Law and Public
Safety
25 Market Street
CN 085
Trenton, NJ 08625-0085
Contact: Dennis O'Hara
Phone: (609) 292-5939
Fax: (609) 292-1451
NORTH CAROLINA
Mr. Robin L. Lubitz, Director
Governor's Crime Commission
3824 Barrett Drive, Suite 100
Raleigh, NC 27609
Contact: Craig Turner
Phone: (919) 773-4564
Fax: (919) 571-4745
NEW MEXICO
Darren P. White
Cabinet Secretary
Department of Public Safety
P.O. Box 1628
Santa Fe, New Mexico 87504
Contact: Donna Farrell
Phone: (505) 827-3420
Fax: (505) 827-3398
NORTH DAKOTA
William Broer, Jr., Director
Bureau of Criminal
Investigation
Attorney General's Office
P.O. Box 1054
Bismarck, ND 58502
Contact: Tammy Becker
Phone: (701) 328-5500
Fax: (701) 328-5510
NEW YORK
Katherine Lapp, Commissioner
New York State Division of
Criminal Justice Services
Executive Park Tower
Stuyvesant Plaza
Albany, NY 12203-3764
Contact: Gary Schreivogl
Phone: (518) 457-8462
Fax: (518) 457-1186
OHIO
John Bender, Director
Governor's Office of Criminal
Justice Services
400 East Town Street, Ste 120
Columbus, OH 43215
Contact: Suzanne Webb
Phone: (614) 466-7782
Fax: (614) 466-0308
OKLAHOMA
Suzanne McClain Atwood
Executive Coordinator
District Attorneys Training &
Coordination Council
2200 Classen Blvd., Ste 1800
Oklahoma City, OK 73106-
58ll
Contact: Lou Jones
Phone: (405) 557-6707
Fax: (405) 524-0581
PUERTO RICO
The Honorable Jos‚ A. Fuentes
Agostini
Attorney General
Department of Justice
Commonwealth of Puerto Rico
P.O. Box 9020192
San Juan, Puerto Rico 00902-
0192
Contact: Luis M. Gonzalez-
Javier
Phone: (787) 725-0335
Fax: (787) 725-6144
OREGON
Beverlee Venell, Director
Oregon Department of State
Police
Criminal Justice Services
Division
400 Public Service Building
Salem, OR 97310
Contact: Beverlee Venell
Phone: (503) 378-3720
Fax: (503) 378-6993
RHODE ISLAND
Joseph E. Smith
Executive Director
Governor's Justice Commission
One Capitol Hill, 4th Floor
Providence, RI 02908-5803
Contact: David LeDoux
Phone: (401) 277-2620
Fax: (401) 277-1294
PENNSYLVANIA
James Thomas
Executive Director
Pennsylvania Commission on
Crime and Delinquency
P.O. Box 1167, Federal Square
Station
Harrisburg, PA 17108-1167
Contact: Bob Donovan
Phone: (717) 787-8559 ext.
3064
Fax: (717) 783-7713
SOUTH CAROLINA
Burke Fitzpatrick
Administrator
Office of Safety and Grants
Department of Public Safety
5400 Broad River Road
Columbia, SC 29210-4088
Contact: Ginger P. Dukes
Phone: (803) 896-8706
Fax: (803) 896-8714
SOUTH DAKOTA
James D. Hagen
Chief of Staff
Attorney General's Task Force
on Drugs
State Capitol Building
500 E. Capitol Avenue
Pierre, SD 57501-5070
Contact: Wanda L. Fergen
Phone: (605) 773-6313
Fax: (605) 773-6471
UTAH
S. Camille Anthony
Executive Director
Commission on Criminal and
Juvenile Justice
State Capitol Building, Rm 101
Salt Lake City, UT 84114
Contact: Marvin Dodge
Phone: (801) 538-1031
Fax: (801) 538-1024
TENNESSEE
Patricia B. Dishman, Director
Office of Criminal Justice
Programs
Department of Finance and
Administration
1400 Andrew Jackson Building
500 Deaderick Street
Nashville, TN 37243-1700
Contact: Patricia Dishman
Phone: (615) 741-8277
Fax: (615) 532-2989
VERMONT
James Walton, Jr.
Commissioner
Vermont Department of Public
Safety
Waterbury State Complex
103 S. Main Street
Waterbury, VT 05676-0850
Contact: Capt. Donald
Ravenna
Phone: (802) 244-8781
Fax: (802) 244-1106
TEXAS
Richard Nedelkoff
Executive Director
Criminal Justice Division
Office of the Governor
P.O. Box 12428, Capitol
Station
Austin, TX 78711
Contact: Robert J. Bodisch,
SR.
Phone: (512) 463-1806
Fax: (512) 475-2440
VIRGINIA
Joseph B. Bendetti, Director
Department of Criminal Justice
Services
805 East Broad Street, 10th Flr
Richmond, VA 23219
Contact: Joe Marshall
Phone: (804) 786-1577
Fax: (804) 371-8981
VIRGIN ISLANDS
Ramon S. Davila
Police Commissioner/Drug
Policy Advisor
Virgin Islands Law
Enforcement Planning
Commission
8172 Sub Base, Suite 3
St. Thomas, Virgin Islands
00802
Contact: Helene Smollett
Phone: (809) 774-6400
Fax: (809) 776-3317
WISCONSIN
Jerry Baumbach Director
Director
Wisconsin Office of Justice
Assistance
222 State Street, Second Floor
Madison, Wisconsin 53702
Contact: Raymond J. Luick
Phone: (608) 266-7282
Fax: (608) 266-6676
WASHINGTON
Steve Wells
Assistant Director
Washington State Department
of Community, Trade &
Economic Development
906 Columbia Street, S.W.
P.O. Box 48300
Olympia, WA 98504
Contact: Paul Perz
Phone: (360) 586-8411
Fax: (360) 586-0489
WYOMING
Thomas J. Pagel, Director
Division of Criminal
Investigation
316 West 22nd Street
Cheyenne, Wyoming 82002
Contact: Jennifer Wroe
Phone: (307) 777-7181
Fax: (307) 777-7252
WEST VIRGINIA
James M. Albert, Director
Office of Criminal Justice
& Highway Safety
Department of Military
Affairs & Public Safety
1204 Kanawha Blvd., East
Charleston, W. VA 25301
Contact: Melissa Crawford
Phone: (304) 558-8814
Fax: (304) 558-0391
AMERICAN SAMOA
La'auli A. Filoiali'i, Director
Criminal Justice Planning
Agency
American Samoa Government
Executive Office Bldg., 3rd
Floorr
Pago Pago, American Samoa
96799
Contact: Craig Keener
Phone: (9) (011) 684-633-5221
Fax: (9) (011) 684-633-7894
COMMONWEALTH,
NO. MARIANA ISLANDS
Harry Blanco
Executive Director
Criminal Justice Planning
Agency
Commonwealth of the Northern
Mariana Islands
Office of the Governor
Saipan, MP 96950
Contact: Harry Blanco
Phone: (9) (011) 670-664-4550
Fax: (9) (011) 670-664-4560
jack.ogumoro@saipan.com
GUAM
Clifford A. Guzman
Acting Director
Bureau of Planning
Governor's Office
P.O. Box 2950
Agana, Guam 96910
Contact: Miki Leon Guerrero
Phone: (9) (011) 671-472-
4201/4202
Fax: (9) (011) 671-477-1812
Violence Against Women Office
Office of Justice Programs
810 7th Street NW
Washington, D.C. 20531
(202) 307-6026 / (202) 305-2589 - Fax
http://www.ojp.usdoj.gov/vawgo
.